Public Relations Officer at Japan International Cooperation Agency (JICA)

Duration: From 1st October 2017 till 31st March 2018 (with possibility of renewal after the probationary period)
Type of Contract: Employment Contract

Background

• Japan International Cooperation Agency (JICA) is a bilateral development agency fully funded by the Government of Japan as the implementing arm of Japanese Official Development Assistance.
• Over the decades, JICA has been actively engaged in socio-economic development and infrastructure development of Nigeria in various fields, through Technical Cooperation, Grant Aid and Loan Assistance.
• In order for smooth and effective programme management of the JICA Nigeria Office, we are seeking for ONE (1) staff with strong competency in assisting work for Programme Management in Private Sector Development, Macroeconomics/Loan Administration and Public Relations.

Scope of Work

• Under Supervisor(s) in JICA Nigeria Office, provide technical and administrative support to ensure that the Programme team meets the highest standards in compliance with JICA corporate policy and procedures thereby contributing to JICA Nigeria Office’s strategic objectives. As part of the team, provide assistance for efficient and effective programme operation, data collection/analysis, monitoring and reporting as well as administrative assistance of the target areas where necessary.
• All assignments shall be conducted;
• In full compliance at all levels with JICA regulations and standard procedures liaising with JICA HQ;
• In timely manner to ensure deadlines are well met; and
• In conjunction with relevant colleagues, assist and advise with all aspects of office management.

Duties and Responsibilities
Project/Programme Management with focus on Private Sector Development:

• Under direct supervision and guidance of the Supervisor, as part of the Programme team, the Program Officer will demonstrate technical and administrative support abilities and commitment in all aspects of project cycle management in the concerned projects/area;

Technical Advisor:

• Technical Advisor for Partnership and Coordination for Federal Ministry of Industry,
• Trade and Investment (FMITI)
• Providing advice for Japanese expert to collect necessary information to develop possible projects and plans in the industrial sector utilizing Japanese technology and resources
• Assisting Japanese expert to coordinate workshop / seminar within FMITI
• Maintaining daily basis communication with Japanese expert and FMITI

Cross-sector collaboration:

• Promoting cross-sector collaboration with other Programme team in the office, Japanese organizations (Private Companies/Universities/Institutions etc.,) and/or relevant outside partners
• Arrange and coordinate the meetings, workshops, trainings sessions and other necessary events with other stakeholders such as Nigerian MDAs, International Development Partners, and CSOs/NGOs;
• Prepare speech scripts, letters, documents for presentation, reporting and others related to the programmes;
• Collect, analyse and compile data/information in the target areas as a joint work with the Programme Team in JICA Nigeria office, Nigerian MDAs and other partners;
• Resolve problems and queries, liaising with JICA colleagues, project implementers and external stakeholders as required;
• Engage in procurement of goods and services related to the project in charge;
• Monitor and provide advice in implementation and monitoring of projects/programmes;
• Assist in post-evaluation of projects/programmes and complete post-evaluation reports;
• Assist in planning and formulation of projects/programmes through information collections, coordination with MDAs and other donors, and other necessary activities;
• Contribute to knowledge/information sharing within the team thereby to elaborate cooperation strategy to Nigeria;
• Contribute to strengthening result-oriented management and increasing efficiency and effectiveness of programmes;
• Identify possible improvements or adaptations to the JICA’s programme and contribute to its realisation; and
• Perform other duties may be assigned by the Supervisor.
• JICA Knowledge Co-Creation Programme (Training Programme in Private Sector Development)
• Engage in overall training management from nomination, dispatch and follow-up maintaining close liaison with the JICA office's strategy, JICA Experts and their Counterparts;
• Coordinate with Ministry of Budget and National Planning and specific MDA in the selection of participants;
• Assist participants in developing pre-study reports when necessary; and
• Follow up action plans of the Ex-participants and assist their activities.

Macroeconomic Review, Advisory and Loan Administration:

• Collect, analyse and compile data/information and report to JICA with regard to macroeconomic and loan administration (including planning, implementation, and monitoring/evaluation of loan projects/programmes);
• Arrange and coordinate meetings and other necessary events with other stakeholders such as Nigerian MDAs, International Development Partners, and other organizations with regard to macroeconomic and loan administration;
• Prepare letters, documents for presentation, speech scripts, reporting and others with regard to macroeconomic and loan administration;
• Resolve problems and queries with regard to macroeconomic and loan administration, liaising with JICA colleagues, project implementers and external stakeholders as required.

Public Relations:

• Build good relationships and wide network with media (print media, news agency, TV, radio, etc);
• Develop, implement and manage media relations activities including press releases, press tours, media interviews, etc,
• Develop PR materials including leaflets, banners, greeting cards, calendars, etc;
• Organize PR space in the office and keep PR materials available;
• Prepare website update; and
• Organize and manage other PR activities.

Procedural and Financial Management:

• Ensure accountability in budget management of projects/programmes, such as monitoring disbursement, checking necessary documents and processing payments; and
• Assist project implementers to conduct financial audit and reporting in a timely manner.

Other Corporate Requirements:

• Contribute to knowledge/information sharing within the office;
• Provide support for colleagues to promote efficient and effective work in the office;
• Contribute to strengthening result-oriented management and increasing efficiency and effectiveness of programmes;
• Identify possible improvements or adaptations to the JICA’s programme and contribute to its realisation;
• Provide support for office’s PR activities; and
• Perform other duties may be assigned by the Supervisor.

Qualifications

• A National of Nigeria or a person is eligible to work in Nigeria;
• Minimum of Bachelor's Degree in Business Administration, Economics, Mass Communications or any other relevant fields;
• Proven track of relevant experience for more than 5 years among Government, Development Partners, Private sectors or CSOs/NGOs ,etc.;
• Extensive capacity in project management within the team;
• Strong communication skills to express complex ideas to and negotiate with various stakeholders;
• High-School Level Mathematical Thinking;
• High-level Information-gathering capacity through literature survey, internet survey, on-site interview and other appropriate ways;
• High-level reporting skills;
• Excellent knowledge and operation skills of Microsoft Word, Excel and PowerPoint;
• Ability of making up realistic time frame and strong capacity of time management and multi-task management to ensure all assignments to meet deadlines;
• Ability to seek creative win-win solutions within a limited budget;
• Ability to handle responsibility and occasional high work-loads under tight deadlines;
• Ability to develop trust, respect and team work within and outside the team;
• Self-disciplined in interaction with internal/external stakeholders;
• Understanding of accountability and responsibility in full compliance with JICA regulations and operating procedures;
• Understanding and being competent in the following expected values:
  • Sympathy to JICA Mission
  • PDCA cycle for improvement
  • Initiative in duty
  • Awareness of benefit/cost
  • Multi-dimensional view
  • Service mind to clients
  • Flexibility
  • Speedy and timely delivery; and
  • Providing necessary information to colleagues and supervisions for team work
• Respect and loyalty to JICA’s Vision, Missions and Principles; and
• Willing to work at a Japanese organization.

Remuneration
The minimum salary is 200,000 Naira per month, depending on experience.

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