Procurement Officer at Premiere Urgence Internationale (PUI)

Location: Maiduguri, Borno
Under the Daily Management of: Base logistician deputy
Under the Overall Supervision of: Base logistician
Functional relations: Logistics officer
Supervision of : Purchaser

General Objective

• The Procurement officer is responsible to process purchasing transactions for equipment, materials, supplies, capital goods, and services and reporting of procurement tools.

Responsibilities and Tasks
Procurement:

• Receive procurement requests/purchase orders, clarify request when necessary and complete purchase order;
• Organize the procurement process;
• Ensure that the project codes and budget lines are accurate;
• Seek products that offer good value for money and negotiate the best prices;
• Follow-up on order processing to ensure timely deliveries are done;
• Do quality/quantity control for all supplies ordered and delivered;
• Ensure good relationships are established with local suppliers;
• Ensure the implementation of PUI procedures;
• Facilitate proper paper trail and filing of all procurement documents;
• Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills) are properly filed and copies forwarded to the Logistic Manager.
• Ensure a weekly report on the procurement follow-up up-dated
• Ensure the price list up-date on monthly base.
• Ensure the archiving of procurement files and contracts is in compliance with PUI procedures
• Prepare any kind of report requested by the Base Logistician

Transportation:

• Support the Logistic Manager and Officer in the organization of a safe first delivery of goods.
• Support the Logistic Manager and Officer for tasks related to the transport of goods, equipment, materials and other supplies to a second location.

Storage:

• Support the Logistic Manager and Officer in the overall supervision of stocks;
• Support the Logistic Manager and Officer in a proper management of program stocks.

Human Resources:

• Supervise the Purchaser

Requirements
Mandatory Requirements:

• Education degree: University Degree in related field.
• Language skills: Good knowledge of spoken and written English.
• Computer Skills: Good knowledge of Ms. Office package especially Ms. Word and Ms. Excel.

Technical skills:

• Previous experience in supply chain management
• Procurement, Negotiation, Communication
• Time management

Other Required Skills:

• Honest and trustworthy
• Reliable, rigorous and well organized
• Able and willing to learn to extend his/her scope of work
• Good communication skills
• Able to manage priorities, take initiatives and work without constant supervision
• Motivated and dedicated to his/her job
• Seriousness
• Be flexible and adaptable
• Discretion and confidentiality