Grants Officer at Management Sciences For Health - MSH

Job ID: 13-9707
Location: Abuja
Reports To: COMU Director

Overview

• The purpose of the Grants Officer is to collaborate with the Finance Manager/COMU Director to manage and coordinate MSH Nigeria’s complex grants portfolio lending to a variety of Non-governmental organizations, faith based organizations, and community based organizations in order to strengthen health systems and improve health service delivery throughout Nigeria.
• Work closely with the supervisor to establish and follow a transparent grant process, and develop tools to implement the process, assuring that sound practices are applied at every stage of the grant process from guidelines to closeout.

Specific Responsibilities
General Responsibilities:

• Reporting Directly to Director of finance and Operation; Responsible for management of the grant Cycle from solicitation, evaluation and selection, responsibility determination, Grant agreement and award, monitoring implementation and closeout
• Draft solicitations, document subrecipient source selection and grant mechanism to be adopted. Issue Request for Application (RFA) Expression of interest (EOI) etc
• Evaluation- Coordinate the evaluation of application, and prepare a long list of proposed grantees for technical team review in line with the grant manual, collate evaluations scores document and prepare evaluation summary memo
• Responsibility Determination- Conduct Pre awards assessment, survey and due diligence checks for new partners, administer various assessment tools, collate reports and develop specific conditions for grant award as applicable
• Grant Award and Agreement- Develop and finalize grant agreement for all grantees and carry out modifications as applicable
• Liaising with the technical team facilitate grant start up/inception workshop for grantees, Prepare training sessions and conduct workshops in grants management , financial obligations, reporting management for grantees as necessary

Monitoring:

• Ensuring funds are requested office as at when due, ensure grantee request for funds are disbursed promptly in line with grant mechanism. Ensure monthly deadlines are met
• Develop monitoring and mitigation plan and tracking sheets for grantees
• Carry out on site supervisory visits quarterly to grantees, and develop and follow up on support plan
• Ensure that all project reports are developed and submitted within the timelines specified in the Grant Agreement
• Documenting monitoring steps performed, the processes reviewed, and the result of the testing and reviews, Documenting area of weakness, recommended action, timelines for implementation and technical support required from the donor and get it signed off by both parties
• Close Out: Close out all grant, issue close out letter

Financial Report and Review:

• Review grantee financial report and process for disbursement; carry out finance refresher training for grantees finance staff

Compliance Management:

• Provide on-going guidance for technical staff on regulations
• Monitor grantee to ensure compliance with USAID regulation
• Populate grant files and ensure they are updated both in hard and electronic copies
• Carryout grantees financial assessment, monitoring and financial support
• Work with the sub-recipients in meeting their Special award conditions as applicable

Audit and Evaluation:

• Assist with the Internal and external audit preparations including putting together relevant documentation on grants
• Coordinate all grants audits and ensure complete implementation of recommendations
• Follow up on audit issues and provide appropriate response with support from Finance and director of operation

Qualifications and Experience

• Must have at least degree in Business Administration, Finance and Accounting, or Statistics.
• At least 5 years’ experience working on a USAID funded project in finance office.
• Superior analytical abilities result oriented nature and team working capabilities.
• Demonstrate good judgment and sound financial "practices".
• Understands the principals of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Advanced written and verbal proficiency in English including business terminology.
• Self-motivated, passionate, desire to learn and contribute adequately
• Ability to pay attention to details
• Ability to finish projects on time
• Organizational Development
• Ethical Practices
• Post-award Grant Management
• Relationships
• Professionalism