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  • Posted: Jul 14, 2017
    Deadline: Jul 26, 2017
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    The African Development Bank Group (AfDB) is a multilateral development finance institution established to contribute to the economic development and social progress of African countries. The AfDB was founded in 1964 and comprises three entities: The African Development Bank, the African Development Fund and the Nigeria Trust Fund. The AfDB’s missi...
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    Chief Board Affairs & Advisory Services Officer (Head, Board Advisory Services Section)

    • Job Type
    • Qualification
    • Experience 7 years
    • Location Other
    • Job Field Banking 

    Reference: ADB/17/323
    Location: Côte d’Ivoire
    Grade: PL3
    Position N°: 50093588

    The Complex

    • The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.
    • The President supervises several Departments and Units including Office of the President; Independent Development Evaluation Department; Integrity and Anti-Corruption Department; Compliance Review and Mediation Unit; Secretariat to the Sanctions Appeals Board; Administrative Tribunal; Office of the Auditor General; Group Risk Management Directorate; General Counsel and Legal Services Department; Communication and External Relations Department; Staff Integrity and Ethics Office and Office of the Secretary General & General Secretariat.

    The Hiring Department

    • The role of the Banks' Office of the Secretary General and the General Secretariat is to facilitate the delivery of the objectives of the Bank’s Ten Year Strategy, High 5s, and Development and Business Delivery Model by enhancing the decision-making process of the governance organs and forging better working relationships with the shareholders and host countries of the Bank.
    • The Secretary General and the General Secretariat is comprised of:
      • The Immediate Office of the Secretary General which has the additional responsibility of managing the Records Management and Archives Section and the Corporate Governance Policy and Shareholder Relations Section;
      • A Board Affairs and Proceedings Division;
      • A Protocol, Privileges and Immunities Division; and
      • A Conferences and Meetings Division.

    The Position
    The overall purpose of this job is to be responsible for overseeing the work of the section in providing secretariat services for the Boards of Governors, the Boards of Directors and their subsidiary organs, which include, but are not limited to:

    • Covering the statutory meetings of the Boards and their subsidiary organs and the preparation and translation of official records of their proceedings;
    • Providing support to Committees of the Boards from programming through to recommendations from meetings and their follow-up; and
    • Contribute to speeches and information notes on Board-related matters for use by the Offices of the President and Senior Vice President.

    Duties and Responsibilities
    Under the supervision and guidance of the Division Manager, Board Affairs and Proceedings, the Chief Board Affairs & Advisory Services Officer (Head, Board Advisory Services Section) will:

    • Supervise and revise the work of Board Affairs Officers and relevant support staff.
    • Provide advice to the Division Manager and the Secretary General on the development of analytical frameworks for Board and Board Committee meetings;
    • Plan, organize and supervise the provision of support to the Chairs and Committees of the Boards from programming through to recommendations from meetings and their follow-up;
    • Contribute to the Development of annual work programs of committees;
    • Draft analytical summaries, edit and harmonize the records of the proceedings of the Boards of Governors, the Boards of Directors and their subsidiary organs as well as other Bank group sponsored meetings;
    • Conduct research from various sources; attend relevant Board meetings, analyze and determine the thrust of the discussions/deliberations and then synthesize, draft/compose the main decisions and conclusions reached;
    • Organize and write up clear, objective, concise and accurate summaries as well as draft flash reports within tight timeframes;
    • Develop and propose methods and strategies for strengthening the effectiveness of Board sub-committees;
    • Provide technical inputs for Board committees and carefully document the follow up of their recommendations;
    • Prepare the documents to be presented by the Committee chairs to the meetings of the Board of Directors;
    • Ensure the coverage of other high level meetings of the Bank, analyze the deliberations and draft the official minutes, final declaration or communiqués of the said meetings;
    • Prepare speeches and information notes on Board-related matters for use by the Offices of the President and Senior Vice President; and
    • Serve as Secretary to Administrative Matters concerning the Board of Directors) Committee.

    Selection Criteria
    Including Desirable Skills, Knowledge and Experience

    • Hold at least a Master's Degree or its equivalent in in Languages, Corporate law, Economics, Development Studies, Development Finance, Social Science or other related disciplines;
    • Have a minimum of seven (7) years of relevant professional experience in similar organizations with solid analytical and conceptual abilities;
    • Sound knowledge of Multilateral Development Banks’ rules, policies and procedures and the functioning of their Secretariat.
    • Having private sector experience will be an added advantage.
    • Familiarity with the organization of work and internal procedures of the Board of Directors and the Board of Governors of the Bank or similar institutions.
    • Strong and proven translation skills; capacity for the development of analytical frameworks, keen analytical and editing ability
    • Ability to provide lead on report writing and language-related technical issues and engage with clients within the Institution;
    • Demonstrate high level of  technical competence and dedication to duty and mentor colleagues to develop positive document preparation competences;
    • Ability to identify and meet the clients’ report processing needs and suggest appropriate solutions as well as alternatives when necessary;
    • Ability for team work in a multicultural and diversified environment and a balanced judgment;
    • Should exercise discretion, tactfulness and flexibility, and be able to sell his/her view point to others.
    • Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
    • Competence in the use of standard Microsoft Office Suite applications (Word, Excel, Access and Power Point); knowledge of SAP (or other integrated document management system or quantitative and qualitative data analysis packages) is an added advantage.

    Method of Application

    Interested and qualified? Go to African Development Bank - AfDB on www.afdb.org to apply

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