Secretary II at IITA - International Institute of Tropical Agriculture

Ref:IITA-HR-NRS2017-0028
Location: Ibadan, Oyo
Recruitment Type: National (2-year renewable contract)

Position Responsibilities
Successful candidate will among other things perform the following duties:

• Carryout general office administrative duties
• Type reports, letter and other document which may be confidential in nature
• Handle incoming mail, collection, distribution as well as mailing as directed
• Carry out photocopying, scanning of documents
• Carry out data entry and organize data in hard and soft copies
• Organize and maintain archive for each scientist and his team
• Maintain records of casual contracts, payment disbursement and work schedule
• Carryout material procurement and track purchase orders as requested
• Request and maintain record of office stationeries supply
• Arrange travel through IITA travel authorization system
• Manage scientists schedules and assist with meetings and training logistics
• Receive visitors to units in a courteous manner
• Answer telephone and direct request to the right unit and staff
• Respond to e-mail requested as directed
• Perform any other duties as assigned by the scientist to whom support is being provided.

Qualification

• BSc/HND in, Business Administration, Economics, Sciences, Social Science or other related field
• With at least three (3) years relevant experience.

Competencies
Ideal Candidate must:

• Have excellent interpersonal and communication skills with ability to communicate ideas  effectively.
• Have excellence computer skills, Microsoft application.
• Have excellent verbal and written communication.

Remuneration

• We offer highly competitive salary with equally attractive benefits and excellent working  conditions in a pleasant campus environment.

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