Compliance Officer at Workforce Group

Details:
Our Client is an innovative industry disruptor in the mining industry, a subsidiary of a reputable national pride conglomerate. They now have an opening for a Compliance Officer

Summary
Ensure adherence to all applicable laws, rules and regulations with the aim to avoid legal and regulatory sanctions, financial loss and/or loss of company’s reputation and exhibits high level of integrity in the discharge of his function

Reports to
Compliance Coordinator

Responsibilities & Duties

• Implements approved compliance programme put in place by the Chief Compliance Osfficer and Compliance Coordinator
• Reports regularly to the Compliance Coordinator on the progress of compliance program implementation as well as come up with ways to improve efficiency and quality of services aimed at reducing vulnerability to fraud, abuse and waste.
• Review Compliance programme in collaboration with the Compliance Coordinator to incorporate changes that took place in the organisation as well as government policies and procedures.
• Participate in educational and training programs to ensure that management and employee are knowledgeable of and comply with pertinent rules, procedures and standards.
• Participate in departmental compliance review and monitoring activities and forward report to Compliance Coordinator
• Participate in responding to queries from government regulatory units
• Participate in independent investigations on compliance related matters
• Participate in developing policies and programs that encourage managers and employees to report suspected fraud and other improprieties without fear of retaliation.
• Participate in conducting periodic risk assessments and response plans for the organization
• Prompt response to detected offenses, developing corrective action, and reporting findings to Compliance Coordinator
• Issue queries through the Compliance Coordinator and demand explanations for non-compliances noticed during departmental compliance audit.

Focus Area

(1)          Evaluation and review of project execution in line with

• Project Budget
• Project Schedules
• Contract milestones completion/Invoicing

(2)          Review and evaluation of the Finance department compliance to the following regulatory requirements:

• PAYE
• COMPANY INCOME TAX
• NATIONAL HOUSING FUND
• PENSION
• EDUCATION TAX
• VAT
• WHT
• Compliance with DPR and other regulatory requirements

Departmental process compliances:

• Finance - financial transactions posting due dates, reconciliation, submission/review of quarterly accounts
• Materials department (warehouse management in relation to SAP information) - crosscheck physical quantity with SAP quantity as well as Bin card.
• Procurement Department (vendor selection, pricing, time taken to respond to user department requests, etc.)
• HSE - compliance with HSE plan for the year
• QA/QC (qualification tests, calibration of equipment, welding procedure tests (WQT & PQT), welding defect rate
• Asset - acquisition process, disposal process, maintenance of asset register in line with SAP information
• Logistics - Make sure the logistic needs of the firm is sorted with no lag
• Legal - Contract management process
• Security - access control, visitor’s/staff movement management
• HR - recruitment process, reward system, etc.
• HSE - compliance with HSE plans

Qualification

• Bachelor degree in Accounting, Finance or business related field
• Professional qualification in Risk Management and/or CISA
• Minimum of 5 years’ experience in Risk Management

Skills

• Understanding of applicable laws, regulations and standards
• Financial and accounting management skills
• Ability to use SAP (extract financial data, analysed and generate report), Excel, PowerPoint
• Communication skills
• Risk assessment skills
• Conflict resolution
• Investigation skills
• Leadership and teamwork
• Business process and project management skills