Personal Assistant at AFRICAN REINSURANCE

Location: Lagos, Nigeria with the possibility of redeployment to another Profit Centre within the Africa Re Group.
Job Type: Full Time
Department: Human Resource & Administration Department

Responsibilities

• Reporting directly to the Director, Human Resource & Administration, the successful candidate will  provide administrative support and be responsible for the Secretarial and office management duties in the Office of the Director, Human Resource & Administration.

Duties/Job Details
The duties shall comprise amongst others:

• Manage the new Human Resource Client Service/Shared Services Centre;
• Answering calls, handling queries, and attending to visitors;
• Preparing correspondence on behalf of Human Resource & Administration

Department:

• Liaising with staff, clients, and other stakeholders to provide Administrative/Human Resource Services;
• Managing the DHRA’s diary;
• Organizing travel and preparing travel itineraries;
• Writing minutes and taking dictations;
• Planning, organizing and managing events and meetings of the department;
• Conduct research, collect and analyze data to prepare reports, presentations,

Executive summaries and newsletters:

• Collation of weekly, monthly and annual departmental reports;
• Managing and reviewing filing and office systems, most especially biometric attendance reports;
• Organizing and managing staff personal records and staff files;
• Attend meetings and events when required to do so;
• Managing the budget for the office of the DHRA and the Human Resource &

Administration Department:

• Perform back-end HR Business Partnering Roles;
• Any other duty that may be assigned by Management from time to time.

Main Competencies required for this Position

• Good knowledge of Human Resource Business Partnering processes;
• In-depth secretarial and office management skills;
• Appreciable knowledge of local and international Human Resource laws and conventions;
• Excellent oral and written communication skills, Problem Solving, including Negotiation and Presentation skills;
• Good supervisory skills and Capacity for taking initiatives and decision;
• Disciplined, Reliable, with very high Integrity and good sense of responsibility;
• Excellent IT skills in MS Office (Word, Excel, PowerPoint, and Outlook) are required;
• Flexibility, Adaptability, Good interpersonal relationship skills, Ability to multitask, with good organizational skills;

Qualifications and Professional Experience
Applicants shall be holders of:

• First University Degree in relevant fields plus 3 years post qualification relevant and qualitative work experience.
• Additional qualification/certification in Human Resource Management (CIPM), secretarial studies and Microsoft office tools shall be added advantages.

Applicants must also be:

• Fluent in English language
• Working knowledge of French will be an added advantage.

Salary and Benefits
The successful candidate shall have the following benefits:

• Competitive Basic Salary on the Corporation’s Grade Level SS2
• Variable pay (Annual Performance Bonus)
• Joint contribution to the Provident Fund (7% of the basic salary paid by staff and 14% by the employer)
• Children education subsidy for each child up to 26 years (maximum 4 children)
• Medical cover for staff and family;
• Housing Allowance