Logistics Officer at Norwegian Refugee Council (NRC)

Summary

• The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.
• The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters, NORCAP, with 650 professionals, ready to be deployed on 72 hours’ notice when a crisis occurs.
• In light of the displacement in the north eastern part of Nigeria, NRC is about to start up an emergency response programme in Nigeria to respond to the humanitarian needs.
• In the coming months, the main focus for NRC would be conflict affected populations including IDPs, returnees and the local communities in Borno State. NRC will initially be starting activities in the area of food security, water and sanitation and shelter/NFI sectors. NRC is therefore seeking a Logistics Officer to support programme implementation for NRC Country Office in Abuja - Nigeria. The Logistics Officer reports to the Logistics Manager - Maiduguri.

Tasks and General Responsibilities

• Supervision and capacities building of logistics team under his supervision
• Implement NRC’s logistics policies and procedures at office level
• Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes
• Ensure anti-corruption, transparency and cost efficiency principles in all processes (e.g. in procurement, vehicle management, asset management, warehousing)
• Ensure safe and efficient transport of staff and materials/goods
• Prepare and share plans, records and reports as required (e.g. status reports, inventory lists
• Implement a filing system/archives according to local requirements
• Conduct spot checks, and regular stock counts
• Ensure NRC stocks/assets management system are in place and followed at field level
• Ensure all NRC assets/premises are in good conditions and monitor maintenance/repairs if required.

Specific Responsibilities

• Identify suitable and reliable suppliers, vendors, providers and contractors of goods and services in support of programme implementation in accordance with NRC logistics Guidelines.
• Receive purchase requisitions and source bids & quotations for the purchases of goods and services in accordance with NRC procurement procedures and tools.
• Assess, negotiate and issue purchase orders & contracts to suppliers, vendors, providers and contractors of goods and services in accordance with NRC value for money principles.
• Liaise with suppliers to ensure prompt and accurate delivery of goods and services as per purchase order & contracts, invoices, delivery notes and packing lists.
• Maintain proper files of procurement documents (Purchase requisitions, quotations, bid analysis, purchase orders and other relevant documents).
• Ensure accurate procurement tracker is in place and shared on a weekly basis with relevant staff.
• Maintain a proper vendor database with accurate evaluation reports etc…..

Qualifications

• Relevant university Degree, or other relevant educational background combined with relevant professional experience.
• Minimum 1-year experience from working as Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good communication in English
• Good negotiation skills
• Compliance with NRC and donor policies, procedures and systems which are related to Logistics

Personal Qualification:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect - All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

We Offer

• Commencement: February 2017
• Contract period: 11months (Till 31st December 2017)
• Salary/benefits: According to NRC’s directions

Deadline
7th February, 2017.