Procurement Officer at Norwegian Refugee Council (NRC)

Location: Maiduguri, Borno

Summary

• The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters, NORCAP, with 650 professionals, ready to be deployed on 72 hours’ notice when a crisis occurs.
• In light of the displacement in the north eastern part of Nigeria, NRC is about to start up an emergency response programme in Nigeria to respond to the humanitarian needs.
• In the coming months, the main focus for NRC would be conflict affected populations including IDPs, returnees and the local communities in Borno State. NRC will initially be starting activities in the area of food security, water and sanitation and shelter/NFI sectors. NRC is therefore seeking a Procurement Officer to support programme implementation for NRC Field Office in Maiduguri - Nigeria. The Procurement Officer reports to the Logistics Coordinator - Maiduguri.

Tasks and General Responsibilities

• Responsible for the effective management of the procurement process with focus on country and NRC regulations
• Provide anti-corruption, transparency and cost-efficiency focus in all procurement processes
• Prepare procurement documents in line with NRC procurement procedures
• Conduct market surveys and assessment and maintain a clean vendor database system
• Prepare weekly and monthly reports and sent to Logistics Coordinator
• Ensure proper filing of documents

Specific Responsibilities

• Ensure that all procurements are done in accordance with NRC logistics policies, procedures and donor regulations
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations.
• Ensure RFQs, are prepare and send out within the agreed lead time
• Complete and issue purchase orders in accordance with NRC regulations.
• Check procurement documents (Bid analysis, Purchase orders and Payment documents etc...) and submit to signatories for verifications and approvals.
• Check payment documents as per procurement checklist before submission to finance f
• Follow up with supplies and organize for delivery of materials.
• Conduct regular market surveys to identify suitable and reliable suppliers and service providers
• Maintain updated vendor data base at area level
• Update and share the procurement tracker on regular basis
• Submit invoices from suppliers and the relevant procurement documents to finance
• Train and supervise the procurement assistants

Qualifications

• Relevant university degree, or other relevant educational background combined with relevant professional experience.
• Minimum 1-year experience from working with Procurement Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good communication in English
• Good negotiation skills
• Compliance with NRC and donor policies, procedures and systems which are related to Logistics

Personal qualification:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect - All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

We Offer

• Commencement: February 2017
• Contract period: 11months (Till 31st December 2017)
• Salary/benefits: According to NRC’s directions