Senior Contract Specialist at Peoplesource Consulting Limited

Job Purpose
The  incumbent  is  expected  to  effectively  support  all  functions  to  ensure  successful  integration and  support  of  proposal  efforts,  contract  execution  and  supplier  management  initiatives
Key Roles and Responsibilities
Key accountabilities:

• Working  closely  with  other  functions  in  an  integrated  team  environment  to  develop procurement contract structures for a variety of complex goods and services.
• Develops  and  implements  policies,  procedures  and  processes  for  the  supply  chain function.
• Provide contract risk and compliance oversight to the procurement department.
• Supporting  leadership  related  to  supplier  management  strategy  and  resolves  issues.
• Identify  risks  and  develop  mitigation  strategies  that  support  successful  execution  of  the procurement packages.
• Provide  support  to  complex  subcontract  negotiations  and  produce  playbooks/training materials for procurement teams.
• Establishes operating plan for procurement risk and compliance assessment activities.
• Lead interface between procurement and legal department on subcontract strategies and subcontract risk management.
• Provides  expert  support  to  assessments  and  the  development  of  recovery  plans, corrective and preventative actions related to subcontract claims and disputes.
• Supports the development of company or business unit procurement strategies. Provides oversight and guidance for category strategies.
• Assist  project  teams  in  their  review  of  tender  and  bid  documentation,  and  provide recommendations on contract terms and conditions
• Review  bid  clarifications/qualifications  and  related  business  opportunity  documentation drafted by project teams
• Identify  and  discuss  contracting  and  commercial  risks  and  implications  with  project managers, regional managers, and senior executives
• Recommend  alternative  or  additional  bid  or  contract  wording  to  mitigate,  contain  and/or transfer risk exposures and address contingencies
• Provide guidance and support to procurement in negotiations leading to the finalization of sub-contracts
• Ensure  that  negotiation, execution and  administration  of  all contracts  are  compliant  with the organisation’spolicies and procedures.
• Engage  with  and  provide  guidance  to  procurement  teams  involved  in  the formation  and administration of subcontracts and purchasing processes
• Develop  forms  and  templates  to  support  business  initiatives,  while  identifying  and addressing risk exposure to existing documents
• Draft  and  review  subcontracts  and  associated  documents,  and  ensure  flow  down  of Prime Contract terms in all subcontract and purchasing commitments
• Handle day-to-day questions regarding contracts and subcontracts, while identifying and proposing solutions to address associated issues and risks
• Provide  training  and  coaching  to  procurement  teams  engaged  in  the  implementation  of and the formation and administration of subcontracts
• Report   to  the   Legal   team   on   contracting   and   risk   issues   where   significant   legal implications arise from the contracting process, and provide support as required

Skills/Competence Requirement
Must  be  able  to apply advanced  job  principles,  theories,  and  concepts,  contributeto  the development  of  new  principles  and  concepts  as  well  as  advanced  job  practices,  techniques, and standards.
Recognised as a job expert within the company.
Job Attributes
Qualifications & Experience
Law Degree or equivalent and 10 years’ experience working with contracts and subcontracts. 
Experience of audit and the development of policies and procedures is desirable.
Problem Solving:
Works on unusually complex problems and provides solutions which are highly innovative and ingenious.
Discretion:
Initiates  assignments,  determines,  and  pursues  courses  of  action  necessary  to  obtain  desired results.  Work  is  checked  through  consultation  and agreement  with  others  rather  than  formal review by a superior.
Impact:
Develops  advanced  processes  and  guides  their  development  into  final  product.  Erroneous decisions or  recommendations  would  typically  result  in failure  to achieve  critical organizational objectives and affect the organization's risk exposure and image

Experience Level
Individual Contributor

Job Dimensions
Key Relationships:
Acts as advisor to management and customers on subcontract risk elements