Liaison Officer at Action Against Hunger | ACF Nigeria LTD/GTE

SPECIFIC OBJECTIVES:
Objective 1:

• Carry out the necessary administrative procedures concerning expatriate staff:
• Deposit, follow and obtain legal administrative documents such as visa, stay permit work permit, travel authorization
• Maintain a tracking sheet of dates of expiry of all administrative documents and ensure they are extended on time
• Provide support required for visas needed for breaks, trainings, or meetings
• Act as the focal point for HQ concerning immigration needs

Objective 2:

• Represent the organization when liaising with the local administrations:
• Establish or reinforce relations with the representatives of the different administrative services – Nigeria immigration, Ministry of National Budget and planning etc.
• Keep informed of any changes in the administrative procedures for obtaining documents;
• Brief new international staff on the administrative processes, rules and requirements
• Support in compiling and submitting reports to ministries as requested

Objective 3:

• Keep the expatriates’ administrative files up to date:
• Prepare files for each expatriate on arrival - contracts, passport photos, photocopies of the passport, visa, etc.
• Ensure international employees’ documents are filed accordingly
• Update the HR Information System and expat files with all leave details and monthly timesheets for international employees

QUALIFICATIONS:

• Bachelor’s degree in international relations, HR, Business Administration or related field of study from a recognized institution.
• 3 years’ work experience with at least 1 year in a related role.

Essential Skills and Experience:

• Understanding of national labor law and employment norms and practices
• Excellent verbal and written communication skills
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
• Computer literacy including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook)
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
• Able to maintain confidentiality
• Capacity for analysis, synthesis and reporting of large amounts of information
• Commitment to ACF charter and values
• Excellent problem solving and decision making skills

Preferred Skills and Experience:

•  An understanding of the relevant ministries and local authorities, and their procedures
• Commitment to humanitarian work