Procurement Officer at Jhpiego - John Hopkins University

Summary Scope of Work

• The Procurement Officer will report to the Senior Finance Manager and will be responsible for providing procurement support to the Jhpiego Nigeria Country Office. This includes sourcing, negotiating, purchasing and liaising with the wide variety of vendors/suppliers.
• The successful candidate will be responsible for the day to day implementation of the procurement systems and procedures. S/he will work closely with the Senior Finance Manager to ensure timely procurement and will proactively identify gaps and make suggestions for improvement.

Responsibilities
The successful candidate will provide all procurement and purchasing support functions to the Jhpiego Nigeria Country Office which includes:

• Sourcing for quotations and negotiating for prices, terms, delivery and after sale services with vendors.
• Prepare basis for vendor selection and where necessary forward to Jhpiego Baltimore for approval of procurement at and prepare documentation for prior approval.
• Raise LPOs and forward to vendors/suppliers.
• Follow up with vendors to ensure timely delivery of goods and services.
• Work with Jhpiego staff to determine specifications for goods and services.
• Maintain/update procurement systems and records: implementing the procurement system identified by Jhpiego Baltimore.
• Assist in coordinating with Baltimore staff on approvals, shipments, clearing and deliveries to the office.
• Participating in evaluating, appraising and selecting pre-qualified suppliers/vendors.
• Work closely with the Senior Finance & Admin Manager / procurement committee to ensure timely procurement and proactively identify gaps and make suggestions for improvement.
• Assume other responsibilities, as assigned.

Required Qualifications

• University degree in Supply Chain Management, Business Administration or a related field.
• Minimum of 5 years proven experience with at least 3 years in an International NGOs or International Development Agencies.
• Membership of procurement professional organisation (CIPS, NCIPSM, etc.)
• Knowledge of USAID regulations would be an added advantage.

Knowledge/Abilities/Skills

• Experience working in a busy office
• Computer skills including demonstrated hands on-experience with MS Word, MS PowerPoint, and MS Excel.
• Proficiency in both written and spoken English
• Abroad variety of administrative, office management and computer skills
• Experience in managing teams and supervising multi cultural staff
• Be self motivated, proactive and have a positive attitude to work requiring minimum supervision.
• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.
• Be cooperative, hardworking, flexible & dependable.
• Ability to communicate effectively, instilling trust and confidence.
• Pleasant, warm and outgoing personality.
• Excellent interpersonal and communication skills.
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization.
• Must be flexible and able to work independently and as part of a team.