Human Resource Assistant at Jhpiego - John Hopkins University

Summary Scope of Work

• The HR Assistant will report to the Human Resources Manager.
• S/He Will assist with the administration of the day-to-day operations of the human resources functions and duties.
• The successful candidate will act as the liaison between the department and staff, ensuring smooth communication and prompt resolution of all queries.
• S/He will also assist in coordinating HR policies, processes and relevant documents.

Responsibilities

• Assists in posting vacancies, preparation and organization of job applications, and participating in preliminary shortlisting per established criteria for some positions.
• Drafts inductions schedules to new hires, and gets them confirmed.
• Prepare welcome packages for new hires including policies, guidelines and manuals as per the established checklist.
• Monitors due dates for introductory performance reviews of new hires, enrollment for and maturity of staff life and medical polices.
• Ensures personnel files (including hard copies) are maintained per checklist electronically or on online basis in iCIMS & JEMS.
• Assists in the maintenance and updating of consultants’ database, and also temporary hires.
• Supports the provision of HR related information as requested by responsible bodies including staff, donors and partners.
• Assists in tracking staff insurance claims and other cases liaising with the Insurer;
• Checks medical reimbursements of staff and dependents for completeness and files claims to the Insurer for refund; follows up whether these claims are reimbursed in time;
• Assists in the implementation of HR policies as outlined in the Jhpiego Nigeria Employment Policy Manual;
• Assists and alerts the HR Manager on any new developments with regard to local and international provisions as applicable to the HR management and functions.

Required Qualification

• B.Sc. degree in Business Administration, Human Resources Management or related field.
• 3-4 years proven experience in Human Resources functions.
• Knowledge of international and USG donor agencies and private sector foundations.
• Basic Knowledge of Nigerian Labour Law.
• Membership of CIPM/SHRM is desired and will be an added advantage.
• Experience working in an iNGO.

Knowledge/Abilities/Skills

• Experience working in a busy office
• Computer skills including demonstrated hands on-experience with MS Word, MS PowerPoint, and MS Excel,
• Proficiency in both written and spoken English
• Abroad variety of administrative and office management.
• A team player with experience working in a multi-cultural environment.
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.
• Be cooperative, hardworking, flexible & dependable.
• Ability to communicate effectively, instilling trust and confidence.
• Pleasant, warm. and outgoing personality.
• Excellent interpersonal and communication skills.
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization.
• Must be flexible and able to work independently and as part ofa team.