Logistics Officers at Catholic Relief Services (CRS)

Primary Responsibilities

• The logistics Officer will provide logistics and travel support to the CRS Nigeria program in line with policies and procedures to provide a smooth and coordinated logistics and travel support to all units.

Logistics
General:

• Ensure that logistics activities are carried out in accordance with CRS policies and procedures
• Will be required to research into various logistics approaches and provide regular updates on improving current logistics practices of the CRS Nigeria program
• Develop a logistics policy liaising with other country programs.

Shipment:

• Advise on needed documentation and procedure for all shipments for the CRS office upon receiving information on incoming shipments.
• Monitor all shipments to the CRS office and liaise with clearing agents on the clearing and delivery of items.
• Follow up with the various government agencies to process relevant documentations (e.g. IDEC, NAFDAC certification, Form M, Standard Organization of Nigeria, etc.).
• Will be required to inform relevant manager on the received items for further follow up.

Receiving /Distribution:

• Coordinate with the Admin officer on the receiving of goods for the CRS Nigeria GF program. 
• Liaise directly with requestors, transporters and partners to coordinate distribution schedules.
• Receive goods received notes from the partners and delivery notes from the transporters; initiate payment process and follow up with Finance.
• Effectively organize the delivery of the goods to the required locations.
• Organize all necessary required labor to facilitate the movement of received goods.

Travels
Immigration:

• Liaise with all relevant persons/organizations to facilitate compliance with Government of Nigeria Immigration requirements for CRS/Nigeria International staff and families. Also responsible for generating immigration status report.
• Advise staff/travelers on immigration requirements; provide support as needed to facilitate visa processing.
• Coordinate all visa requests for staff on official assignment and provide needed support.
• Also responsible for generating Immigration Status report monthly
• Generate a monthly immigration report and submit to the Head of Administration

Ticketing:

• Make airline bookings and reservations for all staff on official assignments.
• Explore the least cost ticket options available for staff on official duties and advise accordingly
• Identify two to three travel agents that will handle CRS/Nigeria’s travel needs.
• Coordinate and liaise with travel agents to ensure smoothness for all bookings.
• Monitor and be informed on ongoing changes in the airline industry.

Hotel & Accommodation:

• Make all hotel arrangements for all CRS or partner activities as requested and ensure that the bills are settled promptly after the completion of the activity.
• Make all accommodation bookings for all CRS staff as requested (in hotels where MOU are operational) and make necessary pick up arrangements for the international visitors.

General Responsibilities:

• Will be required to backstop for some key administrative staff who are off-duty, as requested by the GF Admin Officer.
• Make recommendations to the Gf Admin Officer on improving practices under portfolio.

Agency Wide Competences
These are rooted in the mission, values, and guidingprinciples of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results:

• Serves withIntegrity
• ModelsStewardship
• Cultivates Constructive Relationships
• Promotes Learning

Key Working Relationships
Internal:       

• GFAdministration Officer; Operations Manager, Finance, GF Program staff etc.

External:            

• Clearing Agents, Travel Agents and CRS Partners etc.

Qualifications

• A university degree or HND in Administration or other social development courses.
• Minimum 3 years working experience in travels or logistics capacity.
• Good interpersonal skills.
• Able to write clear reports.
• Relevant demonstrated experience in logistics and administration.
• Commitment to beneficiary accountability and humanitarian ethics.
• Minimum of four years continuous administrative responsibilities. 
• Excellent English language skills written and spoken. 
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Excellent interpersonal skills must be able to interact in a mature, professional and friendly manner with local and international colleagues of differing religious and cultural backgrounds. 
• Ability to work on multiple tasks concurrently and under pressure with little or no supervision.
• Driver’s license and a good knowledge of Abuja.
• Willingness and ability to travel to field locations regularly and sometimes on short notice

Disclaimer:

• This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.