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  • Posted: Nov 28, 2016
    Deadline: Not specified
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    The International Rescue Committee (IRC) is a global humanitarian aid, relief and development nongovernmental organization. Founded in 1933 at the request of Albert Einstein, the IRC offers emergency aid and long-term assistance to refugees and those displaced by war, persecution or natural disaster. The IRC is currently working in over 40 countries and 22 U...
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    Supply Chain Manager

     SCOPE OF WORK:
    The TTA Supply Chain Manager directly supervises supply chain teams in Borno and Yobe states and is responsible for the management and delivery of effective Supply Chain support in Borno and Yobe states. Key responsibilities include procurement management, inventory and warehousing management, assets and properties management and vehicle & transport management. He/she would be required to work with supply chain team in Maiduguri to ensure supply chain activities are moving ahead in a timely manner. The position would report to the Field Coordinator of Borno state and will work closely with the Senior Supply Chain Manager and Deputy Director of Operations.

    Major Responsibilities:
    Procurement :

    • Accountable for implementing and maintaining a local procurement system adapted by the IRC Nigeria Supply Chain Department and based on IRC Global procurement policies and standard operating procedures.
    • Ensure each grant has a procurement plan and each plan is updated, discussed with the relevant budget holder and are reported on bi weekly basis.
    • Coordinate, manage and be accountable for the supply and logistics support to IRC operations, including the efficient, effective and transparent procurement of the required goods and services according to IRC policies and standard operating procedures.
    • Establish a reasonable and appropriate lead-time for ordering and delivery of goods, ensuring this lead-time is followed and achieved as per the different grant timelines.
    • Maintain transparent and efficient general contracting systems through IRC standard Supply Chain due diligence.
    • Conduct market survey in key procurement categories to ensure that IRC is receiving best value for money.
    • Prepare Requests for Proposal and manage contract/tender processes.
    • Analyze PR tracking reports from all sites in Borno and Yobe states, noting any significant delays in procurement. Provide analysis and recommendations for improvement to Field Coordinator for further discussion and action.
    • Provide monthly procurement projections to the finance department based on procurements ready for payment in the following 30 days.
    • Ensure Procurement documentation is continually updated on a daily basis to ensure the documentation on file reflects the progress of each procurement action.

    Ensure Warehouse/Storage:

    • Assist programs to establish and implement a reliable stock distribution plan to avoid closed grant or expired items in the warehouses.
    • Train warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC warehouse(s).
    • Finalize monthly report for the expendables store outlining all stock movements and remaining balances.
    • Ensure warehouse and stocks are secure, well managed and documented.

    Fleet and Transport Management:

    • Oversee the management of the transport fleet for IRC Borno and Yobe offices. Ensure that vehicles are allocated to program/departments in an efficient manner and in coordination with Program managers and Field Coordinator.
    • Ensure that systems are in place to account for transported goods.
    • Prepare monthly reports on Fuel Usage, Mileage and Spares Expenditures by vehicle for review, general reporting and analysis for continuous improvement.
    • Ensure management, tracking, maintenance and reporting of all IRC Borno and vehicles according to IRC policy.

    Asset Management ​
    Ensure proper tracking, maintenance, and recording of all IRC assets in Borno and Yobe states, which will lead to an accurate asset database at all times.

    Training and Staff Management:

    • Ensure all Supply Chain staff in Borno and Yobeare aware of and in compliance with IRC Suppl
    • Chain policies and SOPs for procurement management, stock inventory, and warehousing management.
    • Identify training needs in all supply chain functions and provide refresher trainings to supply chain and program staff.

    Qualifications:

    • At least 2 to 3 years of work experience as Supply Chain Manager with IRC. International experience managing a large multi-site Supply Chain operation with IRC is a plus.
    • experienced in supply chain management in an insecure or conflict setting
    • Solid knowledge and understanding of practical Supply Chain procedures and maintaining supply pipelines in areas with weak infrastructure.
    • Demonstrated excellence in training and capacity-building of specialist and non-specialist staff in
    • Supply Chain Management.
    • Strong organizational, interpersonal and communication skills.
    • Strong computer competency with word processing, spreadsheets, and databases.
    • Strong leadership qualities and willingness to exercise initiative.
    • Excellent English skills (written and spoken).

    Deployment Security Protocols:

    North East Nigeria is security phase 3 (ORANGE) so the Supply Chain Manager TTA will be expected to respect the various security protocols in place in country. Phase 3 requires clear contingency planning in place with staff prepared should hibernation or evacuation be called.

    IRC leading the way from harm to home.

    Method of Application

    IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

    If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at IRC.Recruitment@rescue.org. As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability.

    Interested and qualified? Go to International Rescue Committee (IRC) on chm.tbe.taleo.net to apply

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