Director, Procurement and Contracts Management - SIDHAS at FHI 360

Job ID: 17750

Job Description

• The Strengthening Integrated Delivery of HIV/AIDS Services (SIDHAS) project is a seven-year PEPFAR program to provide high quality HIV/AIDS services, and to build the capacity of the public and private sectors in Nigeria in order to provide these services in a sustainable manner.
• The SIDHAS project is funded by the United States Agency for International Development (USAID).

Problem Solving and Impact:

• Manages extremely complex problems in which analysis of situation requires an in-depth evaluation of all factors.
• Interacts with donor/client with minimal supervision
• Manages problems of diverse scope in analysis of situations which requires a review of all factors.
• Exercises independent judgment in selecting methods and techniques to obtain solutions (and process improvements). Outcome oriented for projects.
• Determines the specific tasks that need to be done to meet certain goals and objectives.
• Achieves quality and timeliness goals for projects.
• Identifies potential process inefficiencies and improvements.

Supervision Given and Received:

• Will report to FHI 360 Nigeria Country Director.
• Will be tasked with mentoring new staff and technical staff on funder requirements.
• In partnership with Headquarter purchasing and contract management services departments, will be asked to deliver training on topics related to subaward and procurement matters in order to build capacity of FHI 360 Nigeria staff.
• Customer orientated with the customer being defined as client staff and all employees including project team members.
• Minimal supervision required
• Travel - Less than 10%

Job Summary / Responsibilities

• The Director of Procurement and Contracts Management will be responsible for directing the management, guidance, and coordination of a complex portfolio including Cooperative Agreements, Contracts, grants and sub-grants, and foundation awards within the Nigeria country office and specifically for SIDHAS.
• The Director will ensure standardization of contract services related matters across the SIDHAS project, and will oversee contract staff to provide a full scope of contract management and procurement services in Nigeria.

Accountabilities:

• Provide overall management, guidance and coordination of subcontract and grant programs assigned to the country office including oversight management of country office grant staff. This may include taking the lead on subaward negotiation, reporting and monitoring and endorsing of assigned subawards for signature.
• Advise country office program on prime award requirements, liaising with Contract Management Services in headquarters, as appropriate, on the implementation of routine and recurrent requirements.
• Ensure that FHI 360 Nigeria policies and procedures as well as prime award requirements are met for subaward activities.
• Assess FHI 360 Nigeria subaward and procurement priorities, needs and capabilities.
• Ensure all documentation and audit trails relating to procurement and contracting matters in FHI 360, with suppliers, implementing partners and funders is complete and compliant.
• Conduct the compliance review for funder submission and or signature of assigned subawards.
• Take lead in pursuing strategies to improve prime and sub-award management in FHI 360 Nigeria through knowledge management and replicating best practices and tools.
• Contribute to the continuous efforts to improve the organization management information system from a contracts administration and procurement perspective, to ensure that it remains relevant and responsive at country office and field office levels.
• Provide guidance and lead negotiations in collaboration with other stakeholders on master agreements and supply service agreements, in accordance of Country Office delegation.
• Oversee the implementation of sourcing strategies to support corporate and field objectives, providing FHI 360 competitive advantage in the areas of materials, supplies, and services.
• Coordinate start up and surge support as required.
• Perform other related duties as assigned.

Qualifications
Applied Knowledge and Skills:

• Comprehensive knowledge of USG acquisition and assistance regulations and guidelines, including US Office of Management and Budget (OMB) circulars; US Agency for International Development (USAID) Automated Directives System (ADS); NIH Grants Policy Statement; Code of Federal Regulations; Federal Acquisition Regulations (FAR) and Agency supplements such as USAID's Acquisition Regulations (AIDAR)
• Expertise in USG acquisition and assistance processes.
• Demonstrated leadership ability in a fast paced environment.
• Previous experience managing at least five staff in a multicultural environment is preferred.

Experience:

• Minimum of 8+ years’ experience in a position of contracting authority (or equivalent experience) in either the Federal Government acquisition process or a Non-Governmental Organization (NGO).
• Minimum of 5 years reviewing, negotiating and managing donor- sponsored awards, especially those from USG agencies, not-for-profit foundations, and multilateral development organizations such as ADB, UNICEF, UNDP, UNFPA.
• Previous experience working overseas in a multicultural environment is preferred.

Education:

• Bachelor's Degree or its international equivalent in Business Administration or related field.