Administrative Officer (Consultancy) at ActionAid Nigeria

Duration: 4 months (September – December 2016)

AAN is inviting applications from qualified candidates to fill the position of Admin Officer (Short Term - 4 Months), based at Abuja.

Job Purpose

The Administrative Officer who reports to Director, Human Resources and Organizational Effectiveness will be responsible for providing front office, stores, administrative and secretarial support to the Country Programme. As the first line contact person to the organization, s/he will be responsible for receiving visitors, giving sound response to inquiries, managing mails, answering and screening telephone calls. 

S/he is to ensure the application of AAN policies and procedures in collaboration with the other members of the HROE team and the Country Programme.  S/he will also manage physical and electronic reference documents for the country programme by maintaining documentation, filing systems and contact data base.

Responsibilities:

• Maintain a welcome and professional environment and handle/direct all visitors and enquiries appropriately.
• Work with colleagues to establish & maintain relationship with suitable hotels across the country and manage all organizational hotel reservations.
• Provide logistics for workshops, seminars, meetings, staff retreat, and ensure adequate communication for all events.
• Manage AAN store ensuring adequacy of materials required for day to day running of the office/programmes and proper documentation of all expenses involved.
• Support organisational procurement processes
• Manage and maintain a First Aid box in accordance with AAN’s Health and Safety policy as well as ensure a hygienic and clean office environment

Person Specifications:

Education/Qualifications

• Degree in social sciences or arts/humanities

Experience

• Minimum of three years’ work experience in Front Desk management and Office administration or a related function.
• Experience in working with international development of NGO agencies.is desirable
• Experience of designing and co-ordinating training/meetings is desirable

Skill/Abilities

• Highly numerate, excellent planning and prioritisation skills
• Excellent (proven) interpersonal, oral and written communication skills

Personal Qualities

• Creative and takes initiative.
• Able to work effectively in a diverse team environment