Jobs At Nigeria HSS

Job Details:

• Manages the administration of the programme at the state level under the direction of the State Team Leader.
• Maintains approved systems of accountability by ensuring compliance with all programme operational procedures and policies.
• Supervises the financial and administrative team.
• Leads the financial management of the state office, including maintenance of imprest account, accounts payable, checking
  accounts, travel expenses, consultant and other contracts, and payments for various transactions.
• Develops monthly financial reports and statements, and maintaining all financial records, including reconciling bank accounts/ statements operated at the state level.
• Liaises between the state and national office to ensure that adequate funds are available for the smooth running of the office and the programme's activities at the state level.
• Prepares activity budgets, annual budgets, cash flow and budget monitoring records, in collaboration with relevant technical staff.
• Provides periodic on-the-job training to all administrative and finance officers, as required.
• Conducts frequent audits and checks on procurement, store, vehicle management and other internal systems.
• Ensures that the approved estimates or expenditure on budget items are as much as possible not exceeded, but controlled at all times.
• Coordinates all travel arrangements and other logistics needs for state level staff, consultants and visitors.
• Assists the State Team Leader to ensure the recruitment and availability of the necessary human resources in the state office at all' times.
• Revises personnel and human resource development policies on an on-going basis; and ensures that all state level staff have access to, are knowledgeable of, and follow such policies.
• Manages the routine personnel performance review process, using the regular staff appraisal format.
• Provides staff with relevant opportunities for professional development that are in line with the functions of their jobs.
• Maintains meticulous and up-to-date personnel records of individual staff, including leaves, assessments, salaries, and contracts.
• Ensures that all new staff are adequately inducted and oriented about personnel policies and procedures.

Qualifications:

• Bachelor's degree (minimum) or a master's degree (desirable), in Accounting, Business Management, or other relevant
• administrative field.
• At least 6 years' experience in financial, administrative, and human resources management, preferably in a health-related project funded by an international NGO, DFID or USAID.
• Good financial management and administration skills; and experienced in designing financial policies and procedures.
• Experience in contracts and grants management in line with organization's personnel policy and Nigerian labor laws.
• Ability to multi-task with excellent organizational, administrative, and coordination capabilities.
• Culturally sensitive and able to work in the diverse socio-economic and complex settings of a given state. Highly experienced in application of a variety of Accounting Software Packages. Excellent communication skills in English and
  the local dialect.
• Willing and able to travel up to 30% of the time within and outside of specific state at short notice.