Administrative Support Officer at IITA - International Institute of Tropical Agriculture

Responsibilities

Successful candidate will among other things perform the following duties:

• Provide administrative support for coordination of proposal development;
• Assist in managing administrative review of draft proposals and submission;
• Assist in liaising effectively with scientists regarding proposal development;
• Assist in managing Proposal Development Office (PDO) intranet site and database processes which includes:
• Upload proposal calls on intranet;
• Upload/update proposal calls on ProMis;
• Upload/update/report on information in relation to PDO’s map;
• Prepare PDO news stories and upload;
• Upload documents on intranet as instructed.
• Assist in all administrative duties in support of PDO (Facilitate calendar travel Authorizations, contacts, unit meetings with scientist and donors/partners, create/review documents, etc.)
• Assist in monitoring unit cost center and facilitate any administrative cost in oracle;
• Assist in generating monthly report of PDO’s activities;
• Perform any other duties as may be assigned by the supervisor.

Qualifications

• A Master’s degree in Economics, Business Administration, Project Management or related field with 4 years’ relevant experience in proposal development and administrative role preferably in an international organisation.

Competencies

The ideal candidate must have:

• Excellent interpersonal and communication skills and demonstrate the ability to communicate ideas effectively.
• Excellent computer skills (MS word, Excel, Power Point, [Project, SharePoint etc).
• High numerical ability;
• Highest attention to detail.
• Excellent verbal and written skills.
• Ability to work under pressure with little or no supervision.
• Good French language knowledge will be an added advantage.