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  • Posted: Jun 17, 2016
    Deadline: Not specified
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  • MoneyGram International can trace its roots back to 1940, with the founding of Minneapolis-based Travelers Express Co., Inc. Under parent company Viad Corp., Travelers Express quickly became one of the world's largest processors of money orders and a key player in the electronic payments industry, with ties to big-name businesses including bus company Greyho...
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    Office Manager

    Job ID 16010673 

    Description

    The Office Manager is responsible for ensuring the effective running of a fast paced office environment. The Office Manager will be responsible for providing support to senior management, maintaining and improving office services and coordinating several office activities.

    Primary Responsibilities

    • Acts as a local point of contact for all general telephone calls or visitors to the office, resolving, forwarding or escalating the issue as appropriate.
    • Sends notifications to office staff regarding office protocol and alert of potential visitors.
    • Ensures the office premises are effectively maintained, presenting an appropriate image to visitors at all times.
    • Assists in planning and organizing meetings/conference calls, including arranging accommodations and other logistics.
    • Provides support during meetings as required; prepares and takes dictation, minutes, agendas, notices and manages mailings of meeting agendas and supporting materials.
    • Provides support to senior management by notifying and escalating technical equipment issues to the IT department.
    • Ensures all IT related requirements and resources are working effectively, liaising with the IT Manager as appropriate.
    • Develops process to keep track of cost center and monthly review of cost center statement.
    • Identifies variances of actual to budget and provides regular updates to EVP.
    • Resolves questions and problems, independently taking or coordinating the appropriate action, referring only the most complex issues to higher levels.
    • Coordinates the office accounts. This includes keeping a log of all expenditure, petty cash etc.
    • Reconciles office bank statements and collates receipts.
    • Works with HR to assist in the coordination of the monthly payroll.
    • Partners with line managers to ensure the monthly accounting packages are completed and submitted to the designated accounting provider.
    • Assists the team in filing timely expense reports and ensures they are completed in a timely manner.
    • Performs other ad-hoc duties as required by the office or team as they arise.
    Qualifications

    Any combination of relevant education and experience and/or related professional designations/certifications in this field is highly desirable.

    Education

    • Minimum Required: Educated to degree level, or equivalent in a relevant discipline

    Essential Skills

    • Proven ability to work well under dynamic conditions with input from multiple managers.
    • Ability to interact and communicate appropriately and professionally with senior management.
    • Numerate/basic knowledge of bookkeeping.
    • Strong organization and planning skills.
    • Ability to prioritize own workload and manage multiple requests in a fast paced environment.
    • Ability to liaison and co-ordinate the activities of a geographically dispersed team.
    • Proven track record of strong office support/administrative experience.
    • Proficiency in Microsoft Word, Excel and PowerPoint.
    • Ability to maintain absolute confidentiality with regard to sensitive information.
    • Ability to build and maintain good relationships both internally and externally.
    • Ability to influence others to ensure that issues which have been raised are resolved.
    • Excellent problem solving skills  able to think through likely cause of problems before referring to others.
    • Team player.
    • Ability to work on own initiative with minimal supervision.
    • Attention to detail.
    • Ability to work in a culturally diverse environment.

    Work Locations

    NG_Corp_Lagos_Plot 1679, Karimu Kotun
    Plot 1679, Karimu Kotun Street3rd Floor
    Lagos101241

    Travel

    Yes, 5 % of the Time

    Method of Application

    Interested in this position, apply online on Moneygram website

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