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Functions & Duties:
• General secretarial duties
• Section secretarial tasks, including: management of calendar, appointment of the Head of section and section staff, keeping diaries and phone calls, drafting letters and other communications; management of miscellaneous correspondence, coordination and processing of documents related to development cooperation relations and management with Nigeria and ECOWAS as well as with project implementing partners;
• Managing communication and preparations for working groups and/or development partner coordination groups. Filing of printed and electronic materials, including management of the existing filing system;
• Proofreading as required by Head of section or section members;
• Research (internet and otherwise);
• Working with the Common Relex Information System (CRIS) for management of projects and project finances as required by Head of section and section members - encoding of data, research and data extraction;
• Organising meetings, missions and travel arrangements including all logistics. Management of administrative affairs; Register correspondence and follow-up in EU systems.
Education & Training:
At least a diploma, post secondary qualification or equivalent qualification in secretarial studies or related field is required. A university degree will be an advantage.
Experience:
A minimum of3 years of relevant experience in the secretariat/personal assistant field is required (more than 5 years will be an asset). Previous experience within a diplomatic embassy or an international organisation will be an advantage.
Skills:
Excellent command of English language; both oral and written. Knowledge of French is an advantage.
Remuneration:
This position is in Group IV, gross remuneration will be raised depending on years of relevant professional experience as foreseen on the Local Agents' salary grid.
Applications should consist of a letter explaining your interest and suitability for this position and Curriculum Vitae (each 2 pages maximum) and should be sent by email to the attention of Head of Administration on
delegation-nigeria-localrecruit@eeas.europa.eu
Applications received after tbe deadline or not conforming to these Instructions will be automatically rejected.
Deadline: 23th September 2013.
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