Program Coordinator at Centre for Health Education, Economic Rehabilitation and Social Security (CHEERS)

Summary of Position:

The program coordinator has the overall responsibility to coordinate TB/HIV program implementation and the work of all state and head office managers. S/he will ensure full success of donor program activities with strict adherence to its set timing, quality delivery, budget and indicators. Main responsibilities are indicated below:

·         Supervision and Coordination: Supervise the work of all staff in the Programme team to ensure all activities are properly coordinated and in accordance with the required outputs of projects. Organise and facilitate regular programme team meetings.
Ensure that the Executive Director is given up date on the progress of the project and understands what is happening in the programme and what advice and assistance is required from the Executive Director.
·         Monitoring: Observe and monitor activities of each line/state Manager, through attending Project Team meetings, workshops and reviewing staff reports. Monitor the outputs of each project. Take action to ensure that projects remain “on course” to achieve their required outputs.
·         Project Support: Provide technical support to each line/state Manager in order to help achieve the intended outputs. Assist especially activities that are more sensitive or difficult in nature or which require additional staff resources and more specialised technical input.
·         Information collection/analysis: Coordinate information collection, analysis, and recording/storage of information within the programme unit. Develop the advocacy strategies of the programme using this information and analysis. Coordinate preparation of information materials in the programme and submission as at when due to donors.
·         Government and donor liaison: Liaise with technical-level officials from the government and from donor organizations, assisting the government with regard to the project’s advocacy agenda, in close consultation with the relevant line/state Manager. Assist the Executive Director in liaising with high-level officials from Government and donor/development partners organizations.
·         Financial management: Examine and make appropriate recommendations for approval of requests for advancing or disbursing programme funds in a timely manner, in accordance with donor specific financial regulations and with proper regard for the efficient and responsible use of donor funds.
·         Contracting of consulting services: Draft terms of reference and contracts for consulting services needed by the programme, for the Executive Director’s signature.
·         Reporting: Ensure constant briefing with the Executive Director on all aspect of projects and to contribute to and carefully edit the monthly, semi-annual and annual reports drafted by the Managers, in order to provide reports of a high standard in line with agreed content requirements and formats. Bring to the Executive Director’s attention challenges that require further discussion.
·         Planning and budgeting: In consultation with the relevant Managers, prepare amendments to the Action Plan and budget, at least twice a year or more often if required, in order to achieve the intended project outputs. When required, lead the process of drafting the next Action Plan, in order to achieve a plan of high quality in line with the donor objectives.
·         Other duties: Assist the Executive Director with other tasks as required.

Qualifications and Skills:

·         MBBS minimum, advanced degree in Public Health, or equivalent experience will be an added advantage.
·         Ten years plus senior level experience in TB/HIV development program operations.
·         At least eight years’ experience in managing a team of at least five persons.
·         In depth knowledge and five years cognate experience of heading and serving as a Project Director or Project Coordinator in managing Global Fund, USG and other international donor agencies projects at a senior management level.
·         Comfortable with a team approach to management and the ability to manage several major activities simultaneously.
·         Excellent general management skills particularly in facilitation, team building and coordination.
·         Effective communicator with ability to communicate organization’s direction and ability to motivate others with strong, honest leadership.
·         Strong supervisory and excellent problem solving skills.
·         Prior program coordination experience with background on reporting to donors.
·         Excellent time management, organizational and computer software skills.
·         Excellent interpersonal, verbal and written communication skills are essential.
·         A highly motivated and organized individual, comfortable with working under minimum supervision and as part of a team. An ability to cope with work-related pressure, whilst remaining deadline and focus oriented, and good humoured.