Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

  • Posted: Mar 23, 2016
    Deadline: Not specified
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    The International Foundation for Electoral Systems (IFES) supports citizens’ rights to participate in free and fair elections. Our independent expertise strengthens electoral systems and builds local capacity to deliver sustainable solutions. As the global leader in democracy promotion, we advance good governance and democratic rights by: Providi...
    Read more about this company

     

    Administrative and Procurement Officer

    Position Number: 16:058
    Division: Program Management
    Status: Local National Employee

    Job Responsibilities

    • Responsible for organization and procurement of office supplies and services and then identify what needs to be procured locally or via DC/HQ;
    • Apply IFES procurement policy Conduct and manage local procurement including requesting informal quotes, re-biding local contracts, preparing Purchase orders or other contractual mechanisms and ensuring proper back up documentations for procurement of goods and services is part of the procurement files;
    • Work with IFES-DC in communicating the need for DC-led procurement, including, but not limited to, sending MSRs/SOWs and participating in bid evaluations;
    • May assist in the organization and logistics for workshops, conferences and seminars;
    • Manage local vendors and IFES service providers – insurance, telephones, office lease, utilities, internet provider, office facilities etc.;
    • Organize and maintain a central filing system in both paper and electronic form;
    • Maintain a database of all IFES contacts, NGOs and other organizations;
    • Maintain office facilities and general office administration;
    • Disbursement and management of IFES – Nigeria phone credits;
    • Raise payment requests for vendor payments;
    • Create a procurement tracker sheet and update the tracker on regular basis for all IFES Nigeria procurements (local & DC)
    • Work with program team in the verification of items/services delivered against each purchase order/contract considering quality and quantity of material/services and providing program team with appropriate delivery note(s).
    • Report to CoP & DCoP in case of any discrepancies in delivery of material/services.
    • Conduct vendor and participant debarment checks and provide support documentation of debarment check to the program team members;
    • Supervise the security guards, gardener and the cleaner;
    • Other duties as assigned.

    Qualifications

    • Minimum of a Bachelor's degree is required
    • Minimum of 6 years' experience.
    • Prior experience in procurement is required, with preference for experience working in procurement for international NGOs or international organizations
    • Prior experience in working on USAID funded-projects strongly preferred;
    • Prior experience working on other international donor funded projects which may include but not limited to the EU, DFID etc. desired;
    • Proficiency with Microsoft Office and Excel required;
    • Ability to follow procedures, meet deadlines and work independently and cooperatively;
    • Effective verbal and written communication, multi-tasking, organizational, and prioritization skills are necessary;
    • Strong attention to detail;
    • Excellent interpersonal and negotiation skills;
    • Ability to detect problems and produce acceptable solutions. 

    Method of Application

    Interested candidates should apply on IFES career website

    Additional Information

    • All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.
    • IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.”

    Build your CV for free. Download in different templates.

  • Send your application

    View All Vacancies at International Foundation for E... Back To Home

Subscribe to Job Alert

 

Join our happy subscribers

 
 
Send your application through

GmailGmail YahoomailYahoomail