Personal Assistant to the Managing Director at Le' Venue Property Development Company Limited

Job Description

• To provide secretarial and administrative support to the Managing director.
• Must be reliable, able to work flexible hours and must understand the need for confidentiality in all areas of work.

Duties

• Management of the CEO's Diary
• Ensure CEO's office is neatly arranged for the da's work
• Screening telephone calls, enquires and requests and handling them when appropriate.
• Help CEO manage output, workflow and office deadlines
• Organizing and attending meetings, and ensuring the CEO is well prepared for meetings
• Collect all mails addressed to the CEO
• Take minutes of all meetings
• Draft, type and dispatch CEO's correspondence
• Liaise with relevant individuals, external organizations e.t.c to arrange meetings prepare agenda and draft minutes
• Maintain a comprehensive filing system
• Co-ordinate CEO's local and international travelling arrangements
• Make research, media relations and promotional work on behalf of the CEO
• And any other duties that may be assigned.

Other Duties:

• Answer high volume of phone calls and maintain a rapid response rate according to agreed standards
• Log information on calls received where required and maintains detailed and accurate records
• Maintain the attendance register and enter such data into the prescribed format in the system
• File data and perform other routine clerical tasks as assigned and for other departments as needed
• Order and maintain relevant office supplies for effectiveness of personal duties.
• Operate a variety of standard office machines including a personal computer, calculator, photocopy machine, printers, scanners e.t.c
• Communicate and liaise verbally and in writing with customers/suppliers/visitors/enquiries and relevant staff and interpret and respond clearly and effectively to spoken requests over the phone or in person and to verbal and written instructions.
• Establish and maintain effective working relationships with co-workers, supervisors and the general public.
• Supervise the office assistant in the execution their duties and ensure his task is accomplished everyday
• Assist the Human Resource Department as the need arises

Qualifications

• A first Degree in Social Sciences from a recognized University
• Minimum of 2 years working experience in similar role

Key Skills/Competencies:

• Good organizational skills
• Interpersonal skills
• Confidentiality
• Proficient use of Microsoft Office Package
• Communication skills
• Ability to take initiative and multi-task