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    • Vacancies At National Malaria Control Programme

    Posted: Aug 22, 2013
    Deadline: Sep 6, 2013
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    Head Of Finance, Global Fund Program

    Station: Abuja

    Reporting: To the National Coordinator.

    Job Description: NMCP depends on its ability to demonstrate outstanding stewardship of financial donations/grants, and to maintain the highest accounting and finance standards for its grants. The Head of Finance would play a pivotal role in overseeing all financial aspects of GF grant implementation, responsible for the financial control environment of the organization, including accurate and timely delivery of monthly, quarterly and annual reporting  and the preparation of budgets, forecasting, and variance reporting analysis for NMCP, its Sub-Recipients and State Malaria Control The successful candidate would work closely with the senior management team of the organization, external and internal auditors, consultants, Local Fund Agent of the Global Fund, and members of staff from the Global Fund Secretariat. S/He will lead, mentor and develop a finance team of 6, direct reportsand report directly to the National Coordinator of the NMCP.The development and delivery of risk management and compliance strategies will be fundamental to the successful execution of the role of the Head of Finance. The successful candidate is expected tobuild strong relationships across the organization, with external stakeholders, and ensure the finance function is deeply embedded in both the day-to-day functions and longer term strategic initiatives of the organization.

    Scope Of Work: The scope of work covers all aspects of the financial management of Global Fund Malaria Control Project implemented by NMCP.

    Duties And Responsibilities:

    a. Financial Management

    • Ensure compliance with NMCP and GF policies and procedures, systems and practices;
    • Ensure the preparation of quality Progress Update and Disbursement Requests (PUDRs) and other reports to GF and other stakeholders;
    • Ensure accuracy of work plan and budget submitted by NMCP and oversees monitoring of all budgets on a continuous basis;
    • Ensure the safe custody of NMCP/GF assets, individual staff files, bank account cheque books and other related documents;
    • Review SRs financial reports and sampled transactions for compliance with the work plan/budget and GF policies and procedures, assuring expenses are properly approved, adequate substantiation has been provided, and project allocations are correctly recorded;
    • Continuously review and assess the effectiveness and efficiency of the financial management policies, procedures and processes and identify issues/ institute improvement where necessary;
    • Supervise the NMCP Project Accountant(s) on the following duties:
    • i. Preparation of receipts, payment vouchers and cheques and follow up for necessary 
    • ii. Posting on  a  daily basis, financial transactions data into SAGE (computerized accounting software);
    • iii. Keeping accurate record of all books of accounts and ensuring that all accounting approval/signature records are consistent with generally accepted accounting principles.
    • Provide quality control checks on the SAGE accounting software entries to ensuring that valid input data are entered into the accounting system, and all financial transactions are appropriately processed, using the correct accounting codes (project, activity and donor).
    • Manage relationship with internal auditors, external auditors and other reviewers ensuring they get the necessary support and cooperation to perform their duties.

    b. Grants Management

    • Keeping tab on all management letters and ensuring that all issues raised are resolved expeditiously in collaboration with the Global Fund Program Manager and Team;
    • Ensuring that grant documentation and filing procedures (including effective filing of soft copies and effective back up system) are implemented and an up-to-date file is maintained for each SR with timely inclusion of all relevant documents, including copies of communication/disbursement records;
    • Ensuring that PUDRs are discussed collectively with the different functions (program management, PSM, M&E, finance) to ensure quality analysis of the issues and identification of appropriate solutions, ensuring that this is captured in the PUDR, and double checking the PUDRs in collaboration with the PM (GF) to ensure accuracy and quality reporting before forwarding to Global Fund;
    • Ensure all fund management and disbursement functions are in line with NMCP and GF financial policies and procedures. 

    c. Training and Technical Assistance

    • Periodically visit implementing partners (SRs) and provide training and TA in the areas  of Finance and Grant Management;
    • Ensure implementing partners (SRs) have a clear work plan and budget;
    • Ensure PMU staff is trained on grant compliance issues to ensure compliance with NMCP and GF requirements;
    • Guide and support sub recipients’ accountants and other staff to ensure GF financial management standards are upheld. Arrange additional training/capacity building for implementing partners (SRs) as required;
    • Support grants team to analyze monthly expenditure, raising alarms when overspends/underspends are recognized.

    d. Team Management and Development 

    • Manage the finance team, ensure recruitment, training and promotion of staff are appropriate and ensure availability of professional development opportunities;
    • Ensure effective use of the Performance Management System including the establishment of clear, measureable objectives, on-going feedback, periodic reviews and fair and unbiased evaluations.

    e. Others

    • Oversee occasional related tasks in the Administration, Logistics, Procurement, and HR sphere. 
    • Perform other duties assigned by the National Coordinator, NMCP.

    Required Skills And Experience

    • Advanced Degree in Accounting/Finance;
    • ICAN or equivalent degree (CA, CPA, ACCA) strongly recommended;
    • A minimum of 10 years non-profit accounting and grants management experience;
    • Understanding of GF policies and procedures would be viewed favourably;
    • Effectiveness in training and coaching finance and non-finance staff in internal control policies and procedures to ensure highest standards are maintained;
    • Excellent experience of budgeting and budget management;
    • Excellent understanding of financial systems and procedures;
    • Excellent experience of computerized accounts packages, Excel, PowerPoint and Word;
    • A confident communicator with strong interpersonal and negotiation skills;
    • Ability to manage a complex and diverse workload and to work to tight deadlines;
    • Comfortable with ambiguity and able to operate effectively within a constantly changing environment;
    • “Can do” attitude, with proven ability to deliver results and manage change effectively;
    • Ability to build a proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary.

    Method of Application

    Interested candidates should forward a letter of intent, highlighting the required attributes with CV to: 

    The National Coordinator,
    National Malaria Control Programme
    Abuja, FCT. 

    Via email: nmcpnigeriarecruits@gmail.com Submissions without a subject title will NOT be processed. All applications must be received by Friday, 6th September 2013. Interviews will commence thereafter with a view to engaging the best candidates immediately. Please note that only shortlisted candidates would be contacted for further assessment/interviews. 

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