Finance Assistant at Norwegian Refugee Council (NRC)

Reports to: The Finance Coordinator

Role and responsibilities
The purpose of the position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
1) Ensure adherence with NRC policies, tools, handbook and guidelines.
2) Ensure proper filling of document
3) Assist Finance Coordinator to prepare and develop reports as required by management
4) Ensure that all support documents are complete and accurate before the financial transaction is done.
5) Establish good and considerate working relationship with all staff within the programs, demonstrating respect for their own roles and responsibility.
6) Ensure daily, weekly, monthly and periodic cash count is done
7) Assist Finance Coordinator in tracking advance and ensure that clearance of advance is done on time.
8) Any other duties that may arise to support NRC’s goals and objectives.

Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
• Take day to day responsibility of managing petty cash and cash box.
• Take day to day responsibility of managing cheque payments.
• Maintain up to date records, project accounts on the system to ensure that timely, accurate and appropriate information is available and reported.
• Preparation of payment vouchers for cash and cheques and ensure timely settlement of all undisputed invoices.
• Facilitate and assist finance Coordinator to perform cash and bank reconciliation.
• Ensure an effective filling system such that the files are updated, complete and safe guarded.

Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
•  PD, PDMs, HR Officer, Administration Assistant, Logistics Officer
• Vendors, Tax authorities, auditors,
Scale and scope of position
Staff: 
Stakeholders: Vendors, banks
Budgets: NGFM1602
Information: Intranet, Agresso
Legal or compliance:  NA

2. Competencies 
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies
These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:
• Preferably educated to degree standard or equivalent
• Ability to work as a member of the team
• Previous (2yrs) experience working in an accounting department (preferably NGO)
• Willingness to be flexible and respond in a timely manner to support colleague when need arise.
Context/ Specific skills, knowledge and experience:
• Good IT skills and confidence in Excel and Word
• Attention to detail and accuracy
• Good in oral and written English
• Good knowledge of the Nigeria country context

2. Behavioral competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:
• High level of honesty, integrity and transparency.
• Ability to interact with National and International staff.
• Ability to work quickly and accurately to meet deadline.
• Communicating with impact and respect
Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

Commencement: As soon as possible
Contract period: until 31st December 2016 (with possibility of extension)
Salary/benefits: According to NRC’s directions