Finance, Account and Administrative Manager at Human Capacity Development Consultants (HCDC)

JOB DESCRIPTION

Responsible for organising all administrative activities that facilitate the smooth running of the office and management of the company’s finances.

Administrative Duties:

• Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
  

Finance and Accounts Duties:

• Oversee the operations of the treasury department, including the design of an organizational structure adequate for achieving the department's goals and objectives
• Forecast cash flow positions, related borrowing needs, and available funds for investment
• Ensure that sufficient funds are available to meet ongoing operational and capital investment requirements
• Maintain banking relationships
• Assist in determining the company's proper capital structure
• Arrange for equity and debt financing
• Invest funds
• Manage the preparation of the company's budget
• Report to management on variances from the established budget, and the reasons for those variances
• Assist management in the formulation of its overall strategic direction
• Engage in ongoing cost reduction analyses in all areas of the company
• Review the performance of competitors and report on key issues to management
• Engage in benchmarking studies to establish areas of potential operational improvement
• Interpret the company's financial results to management and recommend improvement activities
• Participate in target costing activities to create products that meeting predetermined price goals
• Assist in the determination of product pricing in relation to features offered and competitor pricing
• Compile key business metrics and report on them to management
• Manage the capital budgeting process, based on constraint analysis and discounted cash flow analysis
• Create additional analyses and reports as requested by management
  

Person Specifications/Qualifications

• Bachelor's degree in Accounting, Finance or related field
• Experienced in both Finance and Accounts and Administration or Facility Management.
• Minimum of Five (5) Years work experience
• Ability to Work with a high level of accuracy and within tight deadlines
• Character, Integrity beyond Reproach and Maturity
  

Competence Requirements

Core Skills

• Performance Management
• Payroll Administration
• Finance Administration
• General Administration
• People Management
• Leadership
• Proficiency – Words for windows, Excel, PowerPoint, Microsoft Project and Electronic mail
• Report Writing