Jobs at Shoregate Hotels

Overall objectives
To be responsible for the hotel’s accounting and financial management requirements. Managing the accounting department, procurement function and electronic data processing systems. To provide the general manager and unit management team with meaningful and timely information on the status of the hotel’s performance. To assist proactively with cost containment, revenue enhancement, profit improvement opportunities and safeguarding of the company’s assets.

Main duties
Records
To maintain proper and complete accounting records of the hotel.
To ensure that the accounts, records and transactions of the hotel are accurate and correct at all times.

Safeguarding of assets
To implement all necessary controls to safeguard the assets of the hotel.

Financial reports
To prepare and interpret the financial statements and reports of the hotel.

Management information
To provide financial information to management as tools for maximizing profits and planning for the future. Reports which should stimulate management action.

Budgets and forecasts
To compile, together with the other executives, budgets and forecasts covering all activities of the hotel.
To compile treasury/cash flow forecasts for the business.

Controls and procedures
To ensure that the established controls and procedures in respect of the controller’s areas of responsibility are being complied with at all times.

Electronic data processing systems
To ensure that the hotel’s computer systems and their software are fully utilized, well safeguarded and properly maintained.
To implement future changes/additions to the electronic data processing systems of the hotel.

Cashiers
To ensure that there are, at all times, proper procedures and controls for the guest cashiers and other cashiers in the hotel, notwithstanding the fact that these areas are not the direct responsibility of the controller.
To ensure proper controls for F&B cashiers.

Purchasing, receiving and stores
To ensure that there are, at all times, proper procedures and controls for purchasing, receiving, stores and requisitioning.

Stocktakes
To ensure that physical inventories of all supplies are being taken on a monthly basis and of all operating equipment on a quarterly basis.

Credit and collection
To ensure that the hotel complies with the established credit and collection procedures, with particular attention to front office, group and meetings/banqueting processes.
Expenditures
To check and approve expenditures (via purchase requests, expenditure approval forms and purchase orders) in accordance with established procedures.
Payments
To approve and sign payments in accordance with established procedures.

Bank accounts
To ensure that bank account statements are checked on a daily basis.
To ensure that bank accounts are reconciled each month.

Income audit
To ensure that all revenue due to the hotel is properly accounted for and reconciled.

Receivables
To ensure that all receivables are collected within the hotel’s credit periods.

Accounts payable
To ensure that payments are made for all goods and services on a timely basis.
To ensure that all payments are adequately supported by documentation, properly coded and properly authorized.
To ensure that suppliers’ accounts are reconciled to the hotel’s records on a regular basis.

Payroll
To ensure that payments are properly calculated, authorized and paid on a timely basis to employees.
To ensure returns, declarations and administration are properly handled concerning Inland Revenue, Pension Trustees and other relevant bodies.
To ensure that proper deductions are made at all times for PAYE, NI, pensions and other relevant items.

Inventories
To ensure that proper records are kept for all inventory items.

VAT
To ensure that payments and returns are made accurately and on a timely basis to Customs and Excise in respect of value added tax.
To ensure that compliance is continuous and that refunds are appropriately kept for inspection by external bodies.

General ledger
To ensure that all revenue and expenditure are properly recorded in the general ledger.
To ensure that all balances are reconciled on a regular basis.

General cashier
To ensure that disbursements made by the General Cashier are properly authorized and adequately supported by documentation.
To ensure that the float of the General Cashier is verified daily.

Contracts
To keep and safeguard the hotel’s contracts and agreements.

Auditors
To liaise with internal and external auditors in compliance with the company’s requirements.

Insurances
To assist in the renewal of insurances.
To administer insurance claims.

Corporation tax
To provide information required for the preparation of corporation tax computation.

Statutory accounts
To assist in the preparation of the year end statutory accounts.

Other areas of responsibility
Banks, borrowings and loans
Insurance renewals
Property taxes
Licences
Rental of space
Auditors (external and internal)
Pensions
Corporation tax
Company secretarial matters

Other Requirements

•     Must be a chartered accountant
•     Minimum of 5 years’ experience in related industry
•     Prior experience with invoicing and customer relationship management
•     Good knowledge in use of hotel accounting/billing software.