Program Support Officer at Catholic Relief Services (CRS)

Specific Responsibilities:

• Support project meetings and itineraries
• Support meetings, including coordination meetings, weekly/monthly program meetings. and program workshops and trainings:
• Coordinate staff movements including leave, field trips and all required logistics
• Work with management to organize venues, issue invitations
• Record all meeting proceedings and circulate to participants in a timely manner.
• Ensure logistical support to visitors including liaising withAdministration on itineraries
• Make appointments according to schedules developed by program team members
• Be the primary point of contact for visitors' administrative needs
• Perform project level administrative duties as required
• Procurement: Handle all project procurement in collaboration with operation's unit.
• Maintain inventory of all project partner's contact information
• Assist with correspondence. letters. and invitations. Act as liaison between programs staffand dispatcher.
• Support the establishment and function of project resource center and project information management
• Support program leadership in updating the Gateway site with relevant project in formation
• Work closely with the projectteam in supporting learning events and research activities.
• Liaise with the IT department on hard and software questions to ensure functionality to meet ongoing and ad hoc needs
• Support program staff with request for advances and cash disbursements

Qualifications and Skills:

• Minimum of a university degree. Some experience with management of professional development preferred.
• Minimum of 3 years work experience in administrative and project support
• Advanced knowledge of Microsoft Office applications and computers in general
• Fluency in written and spoken English.
• Ability to work with church-based organizations.
• Demonstrated willingness to work in a team.
• Demonstrated initiative and problem solving skills.