Finance & Administrative Assistant at FHI 360

Basic Function:

Under the direction of the SFAO, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative, and logistical support services to the state office.

Duties and responsibilities:

• Prepare monthly financial report forms which accompany executed sub project documents.
• Prepare monthly reporting/ budgets data entry into excel spreadsheets and automated MIS reports and disseminate information to country office
• Assists the SFAO in arranging travel logistics for state office staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
• Handles all photocopying assignments, development and printing of photographs including reproduction of recorded videotapes for the zonal office.
• ssists the SFAO in the provision of logistic support for workshops and trainings.
• Assists the SFAO in the maintenance of an efficient records/storage of all office supplies.
• Serves as point of contact for logistical and administrative needs in the office.
• Coordinates all administrative and secretarial support services for the state office (as relevant).
• Records minutes of staff meetings and circulates same amongst the staff of the state.
• Assists with production of presentation materials for staff members.
• Act as a receptionist: answers the telephones in an appropriate, clear and friendly manner, takes and relays messages or forwards calls, greets and directs office visitors, receives/sends correspondence, keeps fax log and any correspondence.
• Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.
• Performs any other duties as assigned.