Executive Assistant of the Delegation at ICRC - International Committee of the Red Cross

Main Responsibilities

• Organizes and manages the information flow (internal & external), in line with the needs of tire delegation and technological evolutions, proposes changes and improvements in order to ensure the right treatment and sharing of documents.
• Reference person for the following: CRC rules for correspondence, document security, electronic and paper archives and how to use standard computer technology.
• Ensures compliance with the rules of ICRC visual identity in external presentations, letterheads, etc.
• Ensures that alt users understand the need for and apply communication related CRC policy and procedures.
• Trains and support users on above mentioned topics.
• Contributes to an easier decision making process, ensuring a coordinated and consistent work flow within the management team.
• Carries out or supervises all secretarial tasks, including the management of external contacts,

Minimum Requirements

• First university degree (bachelor or equivalent) in a related field.
• 3 years work experience in similar function
• Excellent command of written and spoken English.
• Very good knowledge and at ease with standard computer tools and information systems.

Personal Attributes Requirement

• Ability to work autonomously and to manage a small team.
• Very good analysis skills.
• Interest and skills for training of users.
• Ability to handle sensitive information with all required confidentiality.
• Rigor and good organization in daily work.
• Sense of responsibility and capacity to fix and respect priorities.
• Proactivity and perseverance.
• Ability to cope with stress.
• Flexibility and availability
• Aptitude for applying and ensuring compliance with ICRC directives and procedures.