Administrative Officer at Enroyale Global Services Limited

Job Summary

• Administrative officer is responsible for organising all of the administrative activities that facilitate the smooth running of an office.
• He/she must make sure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively and reports directly to the Managing Director.

Job Description

• Keeps the Managing Director informed by reviewing and analysing special reports; summarizing information and identifying trends related to the organisation.
• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analysing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.
• Completes operational requirements by scheduling and assigning employees and following up on work results.
• Create schedules to ensure adequate and efficient staffing at all times.
• Provide general administrative support to the managing director and staff team.
• Monitor the facilities to ensure that it remains safe, secure and well-maintained.
• Prepare and review operational report and schedules to ensure efficiency.
• Set goals and deadline for the department.
• Undertake and assist in recording and processing invoice, receipt and payment as required and instructed.
• Oversee facilities planning, maintenance and custodial operations internal and external service contracts.

Work Activity

• Performing Administrative Activities: Performing day to day admin tasks such as maintaining information files and processing paperwork
• Organising, Planning and Prioritizing Work: Developing specific goal and plan to prioritize organize and accomplish your work
• Communicating With Persons Outside The Organisation: Communicating with people outside the organization, representing the organization to customers and external sources
• Establishing and Maintaining Interpersonal Relationship: developing constructive and cooperative working relationship with others and maintaining them overtime
• Resolving Conflicts and Negotiation with Others: handling complaints, settling disputes and resolving grievance and conflicts or otherwise negotiating with others

Qualifications and Experience

• Bachelor's Degree in: Business Administration, Management, Office management from an accredited university.
• At least 3-5 years of experience in an Administrative role.

Key Skills

• Excellent communication skills (Both verbal and written)
• Report writing skills
• Great planning and organisational skills
• Attention to details
• Time management
• Must have business acumen
• Ability to manage confidential information on daily basis
• Ability to work both independently and within a team
• Ability to set priorities and multi task
• Ability to network, interact and influence key decision makers within and outside circle of influence