Associate Director, Finance at FHI 360

The position holder will prepare and administer the control of the budget for the country office, as an integral part of the support to the Director, Finance. S/he will review and approve recommendations for financial planning and control, providing relevant fiscal information to executive management team. Provide technical guidance aimed at compliance with International Financial Reporting Standards (IFRS). Manage the activities of the finance staff, select, develop and evaluate personnel to ensure the efficient and effective operation of the financial functions.

Duties and responsibilities:

• Supervise the Country Office (CO) Finance/Accounting staff to ensure that all duties are carried out effectively, including but not limited to monthly payroll, month-end financial close-out, PEPFAR expenditure analysis, payments, shared costs allocations and providing technical financial oversight to the Senior Finance and Administrative Officers (SFAO), MAPS and other FHI 360 Nigeria projects.
• Provide support with problem resolutions on the balance sheet accounts, corporate accounting software and other financial systems problem resolution efforts.
• Provide support with the review and audit of FHI 360 Nigeria and sub-recipients, audit findings/questioned costs and financial close-outs.
• Analyse, develop and monitor accounting/fiscal control procedures, accounting workflow, monitoring cash flows and requests for fund transfers to the CO and State Offices.
• Prepare financial reports for FHI 360 Nigeria, FHI 360 HQ and to monitor donor incremental funding obligations versus project expenditure.
• Initiates, coordinates and implements process improvement in the Finance unit and to ensure adequate financial controls and operational procedures.
• Assist in the identification of appropriate staff development and training requirements for the Finance unit staff.
• Assist FHI 360 Nigeria Program staff in monitoring sub-project budgets in accordance with approved work plan activities and program budget expenditure.
• Prepare adequate written and verbal responses to inquiries and requests for budgetary information.
• Prepare monthly and annual financial reports, including financial status of sub-projects account activities, projects expenditure analysis, with accompanying backup documentation and receipts.
• Provide compliance guidance to FHI 360 Nigeria on funder financial regulations and FHI 360 Nigeria accounting policies and procedures.
• Perform other duties as assigned.

Accountabilities:

• Manages the operational and strategic functions of the Finance unit to ensure compliance and efficiency within the Finance unit.
• Assist in the capacity development of the finance staff on financial policies and procedures, IFRS practices and client relationships.
• Analyses, develops and monitors accounting/fiscal control procedures and program budgets including monitoring cash flows and requesting for fund transfers from FHI/HQ.
• Prepares monthly and annual financial budgets and variance reports, including financial status of sub-projects account activities, with accompanying backup documentation and receipts.