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  • Posted: May 26, 2015
    Deadline: Jun 8, 2015
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    OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort. OCHA's mission is to: Mobilize and coordinate effective and principled humanitarian action i...
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    Administrative & Finance Analyst

    Duties and Responsibilities

    In summary, the key functions are the:

    • Management of OCHA Nigeria administrative operations.
    • Management of OCHA Nigeria finance and human resources
    • Management and monitoring of OCHA Assets.
    • Procurement of goods and services. 

    Provide management support to OCHA administrative operations with the following results:

    • Full compliance of operations with UN/OCHA/UNDP rules, regulations and policies, effective implementation of corporate operational strategies, achievement of management targets, monitoring and reporting of results.
    • Establishment and maintenance of effective working relationships with operational partners, specifically with OCHA headquarters, UNDP country offices and other major service providers.
    • Monitoring and analysis of the operating environment leading to timely readjustment of internal administrative and financial procedures, provisional of advice on legal considerations and risk management.
    • Knowledge building and sharing with regards to financial management and general administrative operations, contributing to OCHA’s best practices.
    • Identification and implementation of appropriate systems and applications for administrative and document management, information provision and learning including registry.
    • Requirements, strategy and policies of OCHA relating to common services, administrative support and financial management are represented in meetings with UN agencies as required by the Head of Administration Unit and action taken.
    • Letters and other correspondence relating to administrative and finance activities drafted and related reports prepared for internal use

    Support the management and monitoring of OCHA assets with the following expected results:

    • Management of OCHA assets ensuring full compliance with IPSAS in the accounting for procurement, utilization and disposal of OCHA Nigeria‘s assets.
    • Assist the Administrative and Finance Officer  in setting up assets management procedures in OCHA/Nigeria
    • Supervise the management on physical assets disposal.  Review of assets and recommendation of physical assets for disposal.  Documentation preparation for submission to CAP; follow up on request and liaise with requesting unit and maintenance for disposal action and entry in Atlas of all the requisite details for recording disposals.
    • Oversight of disposal of items and accuracy of inventory data.
    • Assist in annual physical inventory verification exercise to ensure accuracy of records and location of property.  Ensure that managers sign off on the physical count and correctness of the inventory system database

    Manage and coordinate the procurement of goods and services with the following results:

    • Required goods and services secured in a timely manner, within budget and in full compliance with established UNDP rules, regulations and procedures for procurement.
    • Procurement actions taken in accordance with the principles of good planning and overall strategic objectives established by OCHA management, using best practices in sourcing, supplier selection and evaluation, quality management, customer relationship management and  the use of performance measurement benchmarks.
    • Sound judgment, knowledge and guidance are applied to tender processes and evaluation of bids, in the negotiation of agreements, and in contract management.
    • Assets are managed in accordance with OCHA/UNDP rules and regulations through the implementation and management of an appropriate inventory management system, recording acquisitions and disposals for all Sub Offices
    • Recommendations and guidance provided in the estimation of office equipment and supplies requirements for budgetary and procurement planning purposes.
    • Supervise the Procurement, Administration and HR associate staff as well as the logistics Assistant and drivers

    Required Skills and Experience

    Education:

    • Advanced university degree (masters or the equivalent) in business administration, accounting or in a similarly related field
    • Professional qualifications in finance/accounting/Administration and knowledge of UN financial rules and regulations are added advantage

    Experience: 

    • At least 5 years of relevant professional experience in business/public administration at a senior level, providing management and financial advisory services, managing staff and operational systems and establishing partnerships, ideally including experience with the UN or other international organizations.
    • Computer proficiency, including working knowledge of e-mail and MS Office products (Word, Excel, and PowerPoint)

    Language requirements:
    Fluency in English is required.

    Method of Application

    Interested and suitably qualified candidates should click on preferred job titles to apply online.

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