Specialist, Procurement Services at 9Mobile

Job Summary       
To perform the daily procurement activities in an efficient way to guarantee getting the quality materials/services in a proper time with a competitive prices.
 
Principal Functions       

• Receive the end users purchase requests through the category manager
• Check the requests to make sure it contains all required details; drawings, specifications, shortlist bidders, etc.
• Prepare the RFX document
• Check if the shortlist bidders are registered in Etisalat
• Float the RFX
• Communicate the clarifications requests between the end user and the vendor
• Receive the offers from the vendors
• Communicate with the stakeholders to form a bid committee (when it is applicable)
• Documents the received bids
• Participate in bids evaluation process
• Invite the vendors for negotiations
• Participate in negotiations sessions together with the category manager
• Prepare the bids evaluation report and get the signature of the bid committee
• Get the CEO approval on the bid evaluation report after getting the approval of procurement director
• Upload the final offer in the ERP
• Prepare the quotations summary sheet and send it to end user department for evaluation (if amount of purchases below N45M)
• Get the procurement director signature on the summary sheet
• Upload the final prices into the ERP
• Follow up with budget and the end user to make sure that the PR is finally approved
• Follow with the procurement QA to print the PO
• Initiate the PO and get the initial of category manager and approval of Procurement director
• Answer the pre audit questions (if any)
• Follow with the procurement QA to make sure that the PO was sent to the vendors
• Follow with the vendors for delivery
• Follow with end user if there is any complaints
• Monitor the exact delivery time to calculate and report the penalties (if it is applicable) to finance department
• Follow with the end user and legal to finalize the contracts (if applicable)
• Prepare the flash and savings report
• Prepare any reports requested by the category manager or Director, Procurement & Contract Management       

Educational Requirements       

• First degree (BA, BSc) in business, Engineering, finance or related field from a recognised university       

Experience, Skills & Competencies       

• Three (3) to five (5) work experience preferably in a procurement environment.
• Industry knowledge
• Communication              
• ERP Applications
• MS Office especially Excel
• Stake holder Relationship Management
• Personal Effectiveness
• Customer Focus
• Passion for Excellence
• Integrity
• Empowering people
• Growing people
• Team work