Bilingual Secretary at ECOWAS Bank

NB: This vacancy is a locally recruited position which means that candidates applying for this position must be legally resident in the Member State of the duty station at the time of application.
Department: Trade, Customs, Industry and Free Movement of Persons
 
Directorate: Free Movement & Tourism
Grade: G5
Annual Salary: USD 19,388 - USD 25,781
Supervisor: ECOWAS-Spain Fund Coordinator
Reference: ECW-COMM/REC/FMT-G/001/2013
Duration: Two (2) years
Duty Station: Abuja, Nigeria
Closing Date: 13 June 2013
 
Duties and Responsibilities:
Under the direct supervision of the Head of the ECOWAS/Spanish Fund Management Unit, the Secretary will:
Assist the Members of the Fund Management Unit in managing the day to day work;
Provide general administrative and secretarial assistance;
Ensure a smooth daily operation of the section in the overall activities of the Delegation.
Maintain project-related correspondence and progress, technical reports and other documents (computerized database of projects).
Assist in the creation, maintaining and ensuring the filling system for the Unit and maintain updated archives.
Maintain records and also monitor the inflow outflow of invoices, claims, advances, tender documents and any other documents related to the Fund.
Manage the e-mail of the Unit and ensure that e-mail is distributed appropriately.
Do research and look for the necessary information from archives and internet whenever needed, and requested by the Unit Members.
Provide assistance for workshops / Seminars / Meetings and Trainings arranged and conducted by the Unit.
Others ad-hoc professional duties of a Similar nature in accordance with the needs of the staff and the Unit.
Any other duties as may be assigned by the Supervisor
 
Qualifications/Experience/Skills:
Qualifications:
Minimum of an Ordinary National Diploma or its equivalent in Bilingual Secretarial studies in two of the three official languages of the Community, namely: English, French and Portuguese;
A good working knowledge of the third language would be an advantage;
 
Experience/Competence:
Minimum of six years post qualification professional experience;
Good oral and written communication in two of the official languages of the Community;
 
Excellent organizational and administrative skills;
Preparation of drafts and final documents from handwritten, typewritten, voice-recording and dictation sources;
Dictation of documents at a speed of 120 WPM in the first language;
Typing documents at a speed of 60/50 wpm;
Word processing;
 
Good knowledge of Microsoft  Office tools;
Ability to work under pressure, keeping within deadlines
Capacity to work in an international environment
 
Age:
Candidates must not be over fifty (50) years of age at the point of recruitment
 
Language:
The candidate must be bilingual in two of the official languages of ECOWAS namely, English, French and Portuguese. Working knowledge of another language will be an advantage.

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