Human Resources Officer at FHI 360

Job ID: 15608
Abuja
Job Function: Human Resources

Project Description

• The Strengthening Integrated Delivery of HIV/AIDS Services (SIDHAS) project is a five-year PEPFAR program to provide high quality HIV/AIDS services, and to build the capacity of the public and private sectors in Nigeria in order to provide these services in a sustainable manner.
• The SIDHAS project is funded by the United States Agency for International Development (USAID).
• The project will be rounding up by September  2016.

Job Summary / Responsibilities

• Administer FHI Nigeria's rewards and benefit systems.
• This includes salaries and bonuses plus employee benefits, such as pensions, life assurance, and medical insurance packages.
• Manage the payroll system for the HR unit, including liaising with Finance unit to ensure timely and accurate remittance.
• Ensure service users are provided with accurate information at all times.
• Prepare personnel action records (PARS) for Finance action informing of any payroll additions and/or changes.
• These personnel actions include new hire, secondments, transfers, leavers and other amendments to salaries and employee data in compliance with policy and payroll requirements.
• Make out offer letters for vetting.
• Send out offer letters to candidates' mail boxes/ surface addresses.
• Assist in the filing of documents appropriately into personnel files and subject files daily.
• Support the recruitment process with tasks such as preparing shortlists, scheduling of interviews and conducting reference checks.
• Coordinate new hire orientation and ensure all relevant documents are included on orientation package.
• Follow-up on timesheet and leave matters.
• Collect and collate required data/documentation for the health insurance scheme and group life insurance scheme.
• Follow-up on approvals for all HR documents such as signing of PARS, purchase requests etc.
• Perform other duties as assigned.

Qualifications

• BS/BA degree in Business Administration, Social Sciences or its recognized equivalent with 3 - 5 years of relevant experience.
• Or MS/MA degree in Business Administration, Social Sciences or its recognized equivalent, and 1 - 3 years relevant experience.
• Demonstrated success in multicultural environments is an advantage.
• Experience of HR in the international development organization is an advantage.