Executive Assistant to the MD at Horizia Consulting

Summary: Our Client urgently requires the service of a competent Executive Assistant to the MD (CEO). The candidate shall provide Executive support on a day-to-day basis and will serve as the primary contact for internal and external parties on all matters pertaining to the Office of the CEO.   The successful hire will act as a liaison to the Board of Directors and Senior Management teams; organize and coordinate executive and external relations efforts; and oversee special projects.

Accountabilities:

• Executes a broad variety of tasks for the CEO including: managing active calendar of appointments;  expense reports; composing / preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas
• Manage key projects regarding events and communication critical to essential functions of the MD
• Plans, coordinates and ensures the MD’s schedule is followed and respected.
• Screens incoming calls to the MD, determining whether or not it requires the attention of the MD
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
• Provides clear and direct communication between the MD’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Partners closely and effectively to keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact

Desired Skills and Experience

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills – friendly and polished with high energy  – and the ability to build relationships with stakeholders, including staff, Board members and external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Experience in contract administration or a paralegal background a big plus
• Track record of streamlining processes, making suggestions on improvements allowing MD and others to perform tasks more efficiently

Education and Experience Requirements

• BSc/BA or equivalent combination of education and/or experience required.
• 3 to 5 years’ experience supporting a CEO, MD, or other similar senior-level executive required.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
• Ability to travel 5 – 10%
• Flexibility on schedule with the ability to stay past traditional hours on days needed