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  • Posted: Mar 2, 2015
    Deadline: Not specified
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    The African Development Bank Group (AfDB) is a multilateral development finance institution established to contribute to the economic development and social progress of African countries. The AfDB was founded in 1964 and comprises three entities: The African Development Bank, the African Development Fund and the Nigeria Trust Fund. The AfDB’s missi...
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    Secretary to the Resident Representative

    ONLY APPLICANTS WHO ALREADY HAVE THE RIGHT TO LIVE AND WORK IN MOZAMBIQUE WILL BE CONSIDERED FOR THIS POSITION. AfDB WILL NOT SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION.

    Duties and responsibilities
    Under the general supervision of the Resident Representative, the Secretary will be responsible for:

    •     Time management and scheduling on behalf of the Resident Representative to include effective prioritization and resolving related conflicts and competing demands;
    •     Management of Resident Representative’s calendar and scheduling of meetings;
    •     Administering Staff meetings, taking minutes of the proceedings and ensuring follow-up on agreed actions;
    •     Independently respond to diverse inquiries and make decisions when multiple courses of action are possible;
    •     Coordinating and monitoring multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner;
    •     Ensuring quality of documents requiring the Resident Representative’s approval and/or signature;
    •     Keeping others informed by providing relevant information, reports or status updates;
    •     Drafting/finalizing correspondence on a range of topics on behalf of the Resident Representative;
    •     Providing general secretarial assistance to staff and visiting Bank missions.
    •     Being accountable for the smooth operation of  office work, support services and related systems within the Country Office by organizing and coordinating workflow;  and
    •     Perform any other assignments as requested by the Resident Representative and the Bank’s management.

    Selection Criteria
    Including desirable skills, knowledge and experience

    •     At least a Bachelor’s degree or its university equivalent in Business Administration or other related field; or Matric Certificate or Advanced Level Certificate plus four (4) years of further study in professional secretarial and/or office management qualifications.
    •     A minimum of four (4) years’ relevant experience in secretarial/office administrative work.
    •     A good track record in secretarial and office management.
    •     Ability to organize data and information retrieval systems.
    •     Good filling and organizational skills, with good interpersonal skills.
    •     Ability to communicate and write effectively in English and Portuguese, with a good knowledge of French.
    •     Competence in the use of Bank standard software (Word, Excel, Access, and PowerPoint). Knowledge of SAP is desirable.

    This is a local position, and does not attract international terms and conditions.

    Method of Application

    Interested and suitably qualified candidates should click here to apply online.

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