SITE ACQUISITION AND LEASING MANAGER at Health Plus Limited

Job Description

The Site Acquisition and Leasing Manager is responsible for daily decision making and task/project management to ensure that assigned projects are completed within stated timelines. The job involve site supervision, due diligence studies, negotiating leases or amendments, and obtaining government approvals and permits. The manager is expected to work largely unsupervised and effectively prioritize multiple competing projects. Must be able to interact with other departments, landlords, community officials, consultants and legal counsel to resolve site development issues

Key Elements of the Role

    Report to the CEO
        Develop and direct strategies for the Site Acquisition and Leasing Unit and ensure strategies are aligned with the overall goals of the organisation
        Develop processes, procedures and systems for the unit in order to deliver the department’s strategy and action plan

Site Acquisition:

    Assume full site acquisition responsibilities and effectively manage site acquisition staff
    Receive information on potential site locations
    Obtain sites more rapidly to meet new aggressive acquisition objectives
    Analyze information to determine viability of site, compliance with legal standards and eliminate site risk. Coordinate and attend the site survey
    Establish standards, priorities and goals for all aspects of site acquisition, including lease negotiations, lease documentation and exhibits, and lease feasibility
    Manage vendors on every step of the acquisition process: e.g lease negotiation, approval process
    Interact with Landlords to resolve site development and property management issues as well as clarify lease interpretations
    Prepare site investigation reports

 Lease Administration:

    Develop procedures to expedite the lease execution
    Negotiate lease renewals, contracts, and other property agreements
    Prepare legal documentation for properties including offers to lease, lease agreements, renewals, amendments and assignments
    Track status of all documentation in progress and follow up with appropriate parties
    Negotiate modifications to lease agreements with property owners
    Resolve landlord issues related to civil works
    Negotiate mutually acceptable terms with property owners, as well as coordination of the preparation and execution of all required acquisition documents
    Proactively liaise with the Lease Administration Team to ensure all leasing deals are completed in a timely manner

Project Management:

    Maintain document control, database management, track project activities and team communications for all projects
    Coordinate accurate, up-to-date reporting of project status, scheduling, and planning
    Establish project priorities and goals for project performance, including budget and schedule limitations and oversees projections for and timely achievement of milestone completion dates for project(s) in accordance with client contracts
    Manage and develop multiple site acquisition vendor
    Analyze project information to determine and/or forecast trends utilizing detailed instruction received by department personnel.
    Maintain project-tracking system to ensure that all site files are complete and accurate in accordance with corporate standards
    Maintain project lists, project trackers and close out documentation
    Interface with general contractors and subcontractors
    Review documentation accuracy to ensure each milestone is met on target
    Attend weekly deployment meetings
    Interface with accounting department regarding client and subcontractor purchase orders, invoicing and milestone billing
    Assist with regular portfolio management reports, within specified timeframes, detailing property status and performance including recommendations on property and leasing issues

Desired Skills & Experience:

    A good degree in Estate Management. Master’s degree in Estate Management or related field is an advantage
    5-7 years Real Estate and Project Management experience
    Membership of a recognized professional body is an added advantage
    Comprehensive understanding of lease administration
    Ability to draft basic legal documents
    Must have demonstrated ability to take initiative and manage multiple competing priorities while consistently meeting deadlines
    Excellent organisational and interpersonal skills
    Good negotiation and analytical skills
    Excellent written and verbal communication skills
    Good problem solving and decision making skills
    Ability to complete tasks with accuracy and strong attention to details
    Proficiency in the use of Microsoft Suite Package - Excel, Word, PowerPoint and MS Project