Site Acquisition and Leasing Manager at Health Plus Limited

The Site Acquisition and Leasing Manager is responsible for daily decision making and task/project management to ensure that assigned projects are completed within stated timelines. The job involve site supervision, due diligence studies, negotiating leases or amendments, and obtaining government approvals and permits. The manager is expected to work largely unsupervised and effectively prioritize multiple competing projects. Must be able to interact with other departments, landlords, community officials, consultants and legal counsel to resolve site development issues

Key Elements of the Role

• Report to the CEO
  • Develop and direct strategies for the Site Acquisition and Leasing Unit and ensure strategies are aligned with the overall goals of the organisation
  • Develop processes, procedures and systems for the unit in order to deliver the department’s strategy and action plan

Site Acquisition:

• Assume full site acquisition responsibilities and effectively manage site acquisition staff
• Receive information on potential site locations
• Obtain sites more rapidly to meet new aggressive acquisition objectives
• Analyze information to determine viability of site, compliance with legal standards and eliminate site risk. Coordinate and attend the site survey
• Establish standards, priorities and goals for all aspects of site acquisition, including lease negotiations, lease documentation and exhibits, and lease feasibility
• Manage vendors on every step of the acquisition process: e.g lease negotiation, approval process
• Interact with Landlords to resolve site development and property management issues as well as clarify lease interpretations
• Prepare site investigation reports

 Lease Administration:

• Develop procedures to expedite the lease execution
• Negotiate lease renewals, contracts, and other property agreements
• Prepare legal documentation for properties including offers to lease, lease agreements, renewals, amendments and assignments
• Track status of all documentation in progress and follow up with appropriate parties 
• Negotiate modifications to lease agreements with property owners
• Resolve landlord issues related to civil works
• Negotiate mutually acceptable terms with property owners, as well as coordination of the preparation and execution of all required acquisition documents
• Proactively liaise with the Lease Administration Team to ensure all leasing deals are completed in a timely manner

Project Management:

• Maintain document control, database management, track project activities and team communications for all projects
• Coordinate accurate, up-to-date reporting of project status, scheduling, and planning
• Establish project priorities and goals for project performance, including budget and schedule limitations and oversees projections for and timely achievement of milestone completion dates for project(s) in accordance with client contracts
• Manage and develop multiple site acquisition vendor
• Analyze project information to determine and/or forecast trends utilizing detailed instruction received by department personnel.
• Maintain project-tracking system to ensure that all site files are complete and accurate in accordance with corporate standards
• Maintain project lists, project trackers and close out documentation
• Interface with general contractors and subcontractors
• Review documentation accuracy to ensure each milestone is met on target
• Attend weekly deployment meetings
• Interface with accounting department regarding client and subcontractor purchase orders, invoicing and milestone billing
• Assist with regular portfolio management reports, within specified timeframes, detailing property status and performance including recommendations on property and leasing issues