UNITAID TIPTOP Program Assistant (PA) at Jhpiego - John Hopkins University

Overview

• The Program Assistant (PA) will provide day-to-day support for project and office operations to ensure smooth running of all programmatic functions of the project in the assigned state.
• The Program Assistant will help manage the administrative, financial, logistical and programmatic tasks required for Jhpiego programs.
• This includes assisting with program administration including scheduling meetings, preparation or editing of program reports, and power point presentations.

Key Responsibilities

• The Program Officer will assist in the implementation, management, monitoring and evaluation of the TIPTOP project being implemented at the state level.
• This includes assisting with development of work plans, liaising with State Ministry staff, other partners and donors regarding implementation, monitoring and evaluation of programs.
• The PA will work with Finance department to arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested.
• The PA will maintain files and support the dissemination of project information among the project team and schedule and support visitors and meetings
• S/he will assist with drafting, editing and proofreading of technical materials and appropriate reports of program activities and results for technical leads and supervisors as requested.
• S/he will work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently
• Provide administrative support in the design, implementation and monitoring of project activities.
• Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.
• Responsible for recording and disseminating program meeting minutes.
• Ensure that required technical and administrative reports are submitted in a timely way.
• Assist with organization of meetings, field visits, and other activities.
• Assist with maintaining the management calendar and keeping it up-to-date.
• Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
• Assist in preparation of monthly, quarterly and annual work plans.
• Assist with other programmatic and administrative duties as required.

Required Qualifications

• Bachelor's Degree in Business Administration, Public Health or related field, or equivalent job experience
• 2-3 years' of experience in programmatic support of international health projects
• A broad variety of programmatic, administrative, financial, and computer skills (including Word Access, Excel, PowerPoint, Outlook, and Access), which may need to be acquired through very quick learning.
• Experience in coordinating USG funded projects and familiarity with international donor policies and administrative procedures
• Proven track record of working with a project team composed of technical experts, program, and finance staff.
• Fluency in verbal, written and interpersonal communication in English.
• Fluency in any local language in the project State will be an advantage
• Proficiency in writing and editing letters, reports, and documents.

Knowledge, Skills and Abilities:

• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
• Excellent presentation skills and verbal and written communications skills.
• Previous experience working INGO.
• Proficiency in word processing, Microsoft Office and data software.
• Ability to travel 25% of time.
• Nigerian nationals are strongly encouraged to apply.