HR Officer at Action Against Hunger | ACF-International

Objective 1

• Oversee the recruitment process at the base level

Tasks and Responsibilities:

• In liaison with the Capital Resourcing Team, ensure that each step of the recruitment process is followed at the base level, according to the mission recruitment process
• Validation
• Advertising
• Application management
• Technical test and interview
• Create a recruitment file for all positions, and ensure that all documents are collected and filed completely and accurately in the base, and copies sent to Abuja in order to move forward with employment offer to the selected candidate
• Ensure monitoring methods are in place to maintain compliance with the recruitment procedure
• Maintain a recruitment-tracking database, recording the status of all positions recruited at the base level, and submit it to the Capital office on a weekly basis.

Objective 2

• Ensure employee information is accurately and completely managed in a timely manner

Tasks and Responsibilities:

• Ensure that all employment contracts and contract renewals are received, signed and filed in a timely manner
• Liaise with the Abuja office to provide all information and documentation needed to ensure the timely processing of the monthly payroll
• Maintain all base personnel files, ensuring that all documents are collected and filed completely and accurately in the base and copies sent to Abuja
• Create and maintain a database of all staff information, documents, expiration dates, etc.
• Collect and submit the necessary documents for employee insurance enrollment and updating and ensure that staff has up-to-date insurance cards.
• Provide administrative support for pension and salary account openings or changes.
• Maintain all ACF communication boards as directed by the capital HR department
• Receive and track employee leaves and ensure that all necessary supporting documentation is sent to Abuja
• Ensure that all timesheets and payslips are received completed and sent to Abuja on a monthly basis

Objective 3

• Support in various aspects of the training and development of staff

Tasks and Responsibilities:

• Ensure that all staff receive proper induction and briefing with HR and the relevant departments
• Facilitate staff training on HR policy and procedure as assigned.
• In liaison with logistics, manage the practical organization of training as requested
• Follow up with managers to ensure that staff performance appraisals are received on time
• Participate in the research and identification of training opportunities for staff.

Objective 4

• Provide overall support to the HR Department

Tasks and Responsibilities:

• Support in the implementation and application of the HR policy in the base and provide advice and support to employees and managers
• Participate in elaborating projects related to national HR functioning
• Liaise with the HR Co to provide suggestions on how to improve HR functioning
• Assist in the circulation of HR department communications

Internal & External Relationship
Internal:

• Field Manager: Line management, exchange of information, reporting, collaboration, coordination
• HR Coordinator / Manager:  Advisory role, exchange of information, reporting, collaboration, coordination
• Logistics, Administration and Finance Departments: collaboration, coordination, and exchange of information
• Abuja and field-based HR team: collaboration, coordination, and exchange of information
• HR Assistant and Cleaner: Line manager

External:

• Suppliers (newspaper advertising, etc.)
• Pension providers, bank representatives
• Job applicants and inquiries

Position Requirements

• Bachelor's degree in fields related to HR, Administration, and Management preferred; post-secondary diploma plus relevant experience also acceptable;

Skills and Experience
Essential:

• Minimum 2 years experience working in HR and/or administrative support positions
• Excellent verbal and written communication skills
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
• Computer literacy including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook)
• Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, ability to work independently
• Able to maintain confidentiality
• Capacity for analysis, synthesis, and reporting of large amounts of information

Preferred:

• Previous experience working for INGOs an asset, particularly health-related INGOs
• Fluency in two or more National / regional languages an asset
• Understanding of national labor law and employment norms / practices.

Minimum Basic Salary
N236,585 per month.