Travel and Fleet Assistant at Catholic Relief Services (CRS)

Job Summary

• Travel and Fleet assistant will assist with all logistical tasks (transportation, air tickets and accommodation) related to staff movement ranging from in-country field trips to international
• Visitors and that the fleet of the CRS NE Nigeria are managed at its optimum in compliance with CRS standards.

Specific Responsibilities

• Includes working with the Travel and Fleet Manager
• To develop vehicle scheduling system in order to keep costs to the lowest possible
• To ensure CRS fleet operations adhere to local and national traffic laws and regulations by proactively seeking regular updates from relevant government authority
• To design a suitably staffed and equipped transport function to support the CRS vehicle operations and policies.
• To ensure comprehensive vehicle tracking mechanism is in place to ensure daily vehicle check-up is done, mandatory periodic maintenance service is completed, repairs are made immediately, and unidentified operational gaps are addressed.
• To Implement and direct CRS standard Vehicle policies and procedures, with particular attention to safety and security issues.
• To manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
• Focal point for all purchases in fleet unit. Raising RFGSs for vehicles spare parts and vehicle repairs.
• Ensure the correct and timely routine maintenance and repair of vehicles.
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles log books are accurately filled.
• keeping accurate record and monitoring system on fuel consumption.
• Any other duties as may be assigned by the supervisor.
• Generate, maintain and circulate appropriate fleet reports (Vehicle Movement Plan, Vehicle Rental, Vehicle Repair and Maintenance, Fuel Consumption, etc.) to line manager and relevant staff as needed

Qualifications and Skills

• A university degree or HND in Administration or other Social Development courses.
• Minimum 2 years working experience in travels or logistics capacity.
• Ability to communicate in English Language is essential.
• Minimum of two years continuous administrative responsibilities.
• Ability to work in a multi-cultural environment.
• Relevant demonstrated experience in logistics and administration.
• Must be flexible and able to work independently and as part of a team.
• Good knowledge of vehicle mechanics.
• Ability to use the Microsoft suite of computer software applications especially MS Word, Excel and Outlook.