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  • Posted: Dec 17, 2019
    Deadline: Not specified
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    The International Rescue Committee (IRC) is a global humanitarian aid, relief and development nongovernmental organization. Founded in 1933 at the request of Albert Einstein, the IRC offers emergency aid and long-term assistance to refugees and those displaced by war, persecution or natural disaster. The IRC is currently working in over 40 countries and 22 U...
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    Payroll Officer

    Sector: Human Resources

    Employment Category: Fixed Term

    Employment Type: Full-Time

    Open to Expatriates: No

    Location: Maiduguri, Nigeria

    Job Overview/Summary:

     Under the direct supervision of HR Manager the Payroll Officer is responsible for providing support and assistance to the IRC staff and programs in matters related to Payroll through the HR department based in Maiduguri with support from the Payroll Officer  in the Country Office  Abuja  

    The duties of the Payroll Officer are as summarized below:

     Primary and Fundamental Responsibilities:

    Description:

    • Responsible for the preparation and processing of payroll for all National employees with information received from the field
    • Review and ensure accuracy of approved timesheets; track and deduct all and other statutory payroll deductions
    • Responsible for the coordination efforts between payroll, human resources, Finance and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor" home" work, overtime, leave balances, head count, and Pension contribution reports are accurate )
    • Monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
    • Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to IRC Policy including compliance with federal/state/local regulation
    • Calculating and preparing payment request by cash, cheque or electronic transfer for Staff benefits and relocation allowance
    • Deducting tax and national insurance payments
    • Processing maternity pay, and expenses
    • Calculating Acting Pay and pay increases
    • Maintaining payroll operations by following IRC policies and procedures
    • Answering staff queries about timesheets or pay slips
    • Coordinate with Finance Department to make sure the accurate payments are made
    • Serves as the primary point of contact for payroll matters and liaise with other departments and individuals on operational and programmatic matters concerning the Payroll
    • to maintain confidentiality and professional ethics for all personnel paperwork, records and issues pertaining to staff in the Field Office
    • Perform other duties as needed or requested by the HR Manager

    Skills and Abilities:

    • Advanced proficiency in Microsoft Windows, Word, Excel, Access and Microsoft Outlook
    • Must be detail-oriented and able to work independently with minimal supervision.
    • Excellent interpersonal, organizational, communication and time management skills
    • Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by deadline
    • Strong oral and written communication skills
    • Honest, reliable and trustworthy
    • Fluency in spoken and written English and Hausa
    • Ability to work under pressure.
    • Ability to maintain the highest degree of discretion and confidentiality
    • Willing to adhere to and carry out the IRC rules.
    • confidence with numbers
    • a high level of accuracy and attention to detail
    • Skills in the use of database management, word processing, spreadsheet, and/or presentation software.
    • Organizing and coordinating skills.
    • Excellent verbal and written communication skills
    • Able to cope with basic living conditions during field trip

    Qualifications

    • Degree in  Human Resource Management/Business Administration/Finance required
    • 2 plus years’ experience in  Payroll Management  performing all payroll functions;
    • Excellent skills using MS Word, Excel, Access, and Internet Explorer
    • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
    • Ability to maintain confidentiality and exercise extreme discretion
    • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
    • Strong organizational skills, and the ability to work under pressure
    • Ability to handle and prioritize multiple tasks and meet all deadlines

    Key Working Relationships:

    • Position Reports to:  HR Manager
    • Position directly supervises:  
    • Indirect Reporting: 

    Standards for Professional Conduct:

    The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation     

    The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

    IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.

    Method of Application

    Interested and qualified? Go to International Rescue Committee (IRC) on rescue.csod.com to apply

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