Administrative Assistant at African Field Epidemiology Network (AFENET)

Background

• AFENET is implementing a project to improve use and quality of PHC data in Nigeria. The project aims to improve data quality, specifically accuracy, completeness and use, using a human centered behavioral science (HCD-BS).
• Planned activities are geared towards improving data quality and use under the hypothesis that completeness and accuracy of routine PHC data is affected by behavioral, technical and organizational factors. AFENET seeks the services of qualified culturally competent personnel to implement the project in six states in northern Nigeria.

Scope of Work:

• Administrative Assistants will support the day to day operations of the project.
• This includes financial planning and management, supporting field deployments, administrative coordination of training, financial management and reconciliation of accounts and management of office activities and logistics

Major Duties and Responsibilities

• Provide logistics support for program training and field activities
• Support the Administrator in compiling periodic program reports and updates.
• Support the program office in a variety of administrative, financial and operational duties
• Performs a variety of routine to moderately skilled clerical support functions, including word processing, data entry, financial management, and other related duties as assigned
• Prepare and reconcile travel and operational expenses for program staff
• Ensure payments are made timely and vouchers for reimbursement are accurate
• Coordinate travel plans for program staff
• Support maintaining field reports from project staff and others participating in the project
• Keep appointment book accurately filled in with name, phone number and exact procedures
• Any other duties that may be assigned

Required Qualification/ Experience

• First University Degree
• At least 2 years’ experience in office administration
• Two years’ experience working with international organizations
• Two years’ experience in administration of project and managing project operations

Knowledge requirements/Skills:

• Language proficiency in English
• Ability to establish and maintain good relationship with people at different levels and of different Nationalities
• Proven knowledge of modern office procedures
• Proficiency in Microsoft Office, especially the use of MS Excel
• Ability to communicate clearly in English language orally and in writing
• Ability to engage in successful interaction, extensive contact with members of government agencies and partners at national, state and local government levels

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