Legal Officer & Executive Assistant to CEO at 4 Quarters Consultants Limited

Job Objective

• Giving accurate and timely counsel to executives in a variety of legal topics. Collaborating with management to devise efficient defense strategies. Acting as the administrative point of contact between the CEO and internal/external clients.

Job Duties/ Responsibilities

• Legal Roles (Corporate Commercial, Intellectual Property Law, Debt Recovery and Employment)
• Give accurate and timely counsel to executives in a variety of legal topics (labor law, partnerships, international ventures, corporate finance etc.)
• Liaise with our legal consultants on providing solutions or advise on company legally related issues
• Collaborate with management to devise efficient defense strategies
• Specify internal governance policies and regularly monitor compliance
• Research and evaluate different risk factors regarding business decisions and operations
• Apply effective risk management techniques and offer proactive advise on possible legal issues
• Communicate and negotiate with external parties (regulators, external counsel, public authority etc.), creating relations of trust
• Draft and solidify agreements, contracts and other legal documents to ensure the company’s full legal rights
• Deal with complex matters with multiple stakeholders and forces
• Provide clarification on legal language or specifications to everyone in the organization
• Conduct your work with integrity and responsibility
• Maintain current knowledge of alterations in legislation
• Management of the organization’s companies with the corporate affairs commission;
• Filing of annual returns, filing changes and updating of corporate records and entities at the Corporate Affairs Commission;
• Assisting with corporate secretarial duties and ensuring maintenance of statutory books and records;
• Reviewing of contracts and commercial agreements in various sectors;
• General legal opinions on commercial matters;
• Assisting with the filing, registration and protection of the organizations intellectual property rights such as its trademarks, copyrights, domain names, designs, business methods, patent and inventions

Executive Assistant Deliverables:

• Oversee administration of the CEO's office and ensure efficient operations;
• Manage and maintain high level schedule, calendar and diary of the CEO with zero tolerance for conflicts and double bookings;
• Organize meetings, participate in meetings; prepare minutes of meetings for management meetings, committee meetings board meetings and other high level meetings;
• Receive and manage all correspondences both internally and externally; write emails and letters as well as establish clear channels of communication with Clients;
• Develop presentations, speeches, reports, documents and other materials as required;
• Manage external contacts for CEO and keep track of communication needed for priority
• Contacts;
• Provide strategic support in the delivery of CEO's mandate and attainment of goals;
• Develop and maintain an internal client filing system. Manage all records and books;
• Assist with budgeting for office expense and related items; prepare and maintain expense reports.

Requirements
Education Qualification:

• LLB in law. LLM will be added advantage

Professional Qualification:

• Relevant professional qualification is an advantage

Experience:

• Minimum of 5 years in a similar role

Functional/ Technical:

• Proven experience as a legal counsel in business environment
• Excellent knowledge and understanding of corporate law and procedures
• Full comprehension of the influences of the external environment of a corporation
• Demonstrated ability to create legal defensive or proactive strategies
• High degree of professional ethics and integrity
• Sound judgment and ability to analyse situations and information
• Outstanding communication skills