Procurement Officer (School Environment) at Aldelia Limited

Job Overview

• We are seeking a detail-oriented, thorough, and organized procurement officer to oversee purchases and develop new contracts
• In this position, the post holder will play a key role in procuring high-quality and cost efficient supplies for the school.
• The post holder will run the procurement function in accordance policy/guidance and in compliance with appropriate legislation.

Key Responsibilities and Capabilities
Planning:

• Proactively work with budget holders, to develop and evacuate the aspects of their plans which involve purchasing and sourcing.
• Participate in the preparation of annual budget and periodic forecasts for all major procurement and sourcing items.
• Identify major procurement and sourcing opportunities and deliver cost savings initiatives, quality and highest value for money.
• Lead the engagement with department heads and budget holders on value and benefits of robust procurement planning.

Procurement/Sourcing:

• Lead negotiations with suppliers/contractors and their selection process – key terms should include product or service, SLAs, price, quality, delivery and payment terms.
• Develop and roll out to vendors’ standard and conditions for doing business and ensure these are negotiated into all future and renewable contracts.
• Introduce and manage formal tendering process for major sourcing contracts. Achieve significant reduction in purchasing via petty cash without compromising efficiency of day2day operations.
• Ensure contracts are completed for all relevant agreements and that the SLAs are agreed with the senior leadership team (SLT).
• Manage adherence to SLA by vendors.
• provides outstanding education that inspires leadership traits as it focuses on the individual child’s ability to excel in the global world
• Ensure compliance procurement policy and process at all times
• Provide training for new staff and refresher training for existing staff on the procurement systems, policies and their benefits

Systems:

• Develop a contract database for all existing, ongoing and future suppliers and service providers.
• Participate in the implementation of eProcurement system
• In collaboration with IT, manage and develop procurement systems.
• Management Services and Administration Provide the SLIT. BoG, sub-committees and budget holders with monthly procurement and sourcing summaries including cost savings.
• Introduce and manage proper requisition, purchase order, invoicing and delivery recording process. In collaboration with the SLT, change the procurement culture
• Provide active benchmarks data and analysis to show continuous achievement, value in procurement and sourcing.
• Participate in the periodic physical verification of inventory in stores and reconciliation of outcome to financial records.
• Maintain and manage all procurement policies of the school. Ensure the efficient and effective running of the procurement department.
• Actively monitor the external environment, be fully aware of changes in the inflationary and purchasing environment and provide proactive advice to the SLT and the BoG.
• Development and performance management of procurement and stores staff, identifying training needs and requirements for professional development.
• Participate in regular meetings, training and other learning activities.
• Support the Business Manager/CFO, Principal, SLT and BoG with relevant requests.
• Cooperate fully with the internal and external auditors and processes.

Minimum Job Requirements

• Bachelor's Degree in Procurement or Accounting
• At least 3 years experience in a directly related role
• Qualified CIPS with 5 years PQE (Part-qualified with solid experience will be considered)

Essential:

• Track record of success in purchasing and or supply/chain operations.
• Experience in online procurement systems (e.g. eProcurement, Ariba, Oracle. etc.)
• Negotiation, persuasion, communication and people management skills.

Desirable:

• Experience working in a school environment.