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  • Posted: Nov 8, 2019
    Deadline: Nov 15, 2019
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  • Action Against Hunger | ACF International, a global humanitarian organization committed to ending world hunger, works to save the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger.
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    Supply Chain Officer

    Location: Maiduguri, Borno
    Job Type: Full Time
    Department: Logistics
    Level: Mid Level
    Start date: As Soon As Possible
    Direct Line Manager: Supply Chain Manager

    Objective 1

    • Support Logistics Supply Chain, review and prepare all documentation during the procurement process

    Tasks and Responsibilities:

    • Receive and process Purchase Lines (PLs) on reception frequencies;
    • Provide support in market analysis;
    • Ensure best available prices & quality, collect quotations, suppliers references;
    • Review and confirm all procurement request before processing;
    • Ensure that PLs includes all required specifications and supporting documents;
    • Share the Procurement Follow Up (PFU) on weekly basis,
    • Monitor deliveries to the department/bases/programs
    • Facilitate Program department in making procurement request;
    • Prepare request for quote , prepare assessment table and get approval according to ACTION AGAINST HUNGER standard procedures ;
    • Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate supplier during the delivery of the goods and services
    • Arrange tender and other procurement meetings and take minutes
    • Ensure all purchasing dossiers are complete and properly filled before archiving;
    • Update the price catalogue with new purchase prices and/or suppliers or at least every two months
    • Liaise with all supplier requests and maintain the supplier database

    Objective 2

    • Support line manager in negotiating supplier framework agreements and contracts

    Tasks and Responsibilities:

    • Prepare Procurement Dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract Follow Up);
    • Liaise with contractor to ensure compliance with the contract, including initial meeting;
    • Collect and prepare any supporting documents related to contract implementation or modification;
    • Communicate to line manager any deviation from the initial contract.
    • Ensure that all documentation required as per contract is provided by both parties;
    • Collect and review all delivery documentation;
    • Prepare payment transaction according to delivery and contract payment terms.

    Objective 3

    • Supervision of Delivery issues

    Tasks and Responsibilities:

    • Ensure quality & quantity control of deliveries
    • Transit all equipment deliveries to the base/capital logistician and IT for codification, labeling and files equipment settings or to update inventory list before use, storage or shipping;
    • Ensure packaging and shipping to bases is well done and documented. Collect all signed copies
    • Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving;

    Objective 4

    • Reporting

    Tasks and Responsibilities:

    • Update and provide Procurement Follow Up (PFU) to line manager on a weekly basis
    • Update Contract Follow Up (CFU) and submit for monthly report to line manager
    • Update and provide the Supplier List on regular basis to line manager
    • Update and provide the Framework Price List on regular basis to line manager
    • Provide Cash forecast twice a month to line manager.

    Position Requirements/Qualification

    • Minimum of a Bachelor's degree  or equivalent.

    Skills and Experience
    Essential:

    • Minimum of 2 years’ experience in Supply Chain and/or Logistics position
    • Some experience in supervising staff
    • Strong computer skills in MS Office, especially MS Excel
    • Rigorous, with strong organization skills and attention to detail
    • Strong communication skills
    • Strong negotiation skills
    • Professional level of English
    • Ability to work in complex environment and can bear the work load.

    Preferred:

    • Previous experience working for NGOs an asset, particularly international and/or health related NGOs
    • Previous experience with follow up of construction works and WASH related contract
    • Fluency in one or more National/regional languages an asset.

    Minimum Monthly Basic Salary
    NGN 236,585 per Month.

    Method of Application


    Note: Qualified women are strongly encouraged to apply.

    Interested and qualified? Go to Action Against Hunger | ACF-International on acfinternational.applytojob.com to apply
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