Supply Chain Officer at Action Against Hunger | ACF-International

Location: Maiduguri, Borno
Job Type: Full Time
Department: Logistics
Level: Mid Level
Start date: As Soon As Possible
Direct Line Manager: Supply Chain Manager

Objective 1

• Support Logistics Supply Chain, review and prepare all documentation during the procurement process

Tasks and Responsibilities:

• Receive and process Purchase Lines (PLs) on reception frequencies;
• Provide support in market analysis;
• Ensure best available prices & quality, collect quotations, suppliers references;
• Review and confirm all procurement request before processing;
• Ensure that PLs includes all required specifications and supporting documents;
• Share the Procurement Follow Up (PFU) on weekly basis,
• Monitor deliveries to the department/bases/programs
• Facilitate Program department in making procurement request;
• Prepare request for quote , prepare assessment table and get approval according to ACTION AGAINST HUNGER standard procedures ;
• Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate supplier during the delivery of the goods and services
• Arrange tender and other procurement meetings and take minutes
• Ensure all purchasing dossiers are complete and properly filled before archiving;
• Update the price catalogue with new purchase prices and/or suppliers or at least every two months
• Liaise with all supplier requests and maintain the supplier database

Objective 2

• Support line manager in negotiating supplier framework agreements and contracts

Tasks and Responsibilities:

• Prepare Procurement Dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract Follow Up);
• Liaise with contractor to ensure compliance with the contract, including initial meeting;
• Collect and prepare any supporting documents related to contract implementation or modification;
• Communicate to line manager any deviation from the initial contract.
• Ensure that all documentation required as per contract is provided by both parties;
• Collect and review all delivery documentation;
• Prepare payment transaction according to delivery and contract payment terms.

Objective 3

• Supervision of Delivery issues

Tasks and Responsibilities:

• Ensure quality & quantity control of deliveries
• Transit all equipment deliveries to the base/capital logistician and IT for codification, labeling and files equipment settings or to update inventory list before use, storage or shipping;
• Ensure packaging and shipping to bases is well done and documented. Collect all signed copies
• Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving;

Objective 4

• Reporting

Tasks and Responsibilities:

• Update and provide Procurement Follow Up (PFU) to line manager on a weekly basis
• Update Contract Follow Up (CFU) and submit for monthly report to line manager
• Update and provide the Supplier List on regular basis to line manager
• Update and provide the Framework Price List on regular basis to line manager
• Provide Cash forecast twice a month to line manager.

Position Requirements/Qualification

• Minimum of a Bachelor's degree  or equivalent.

Skills and Experience
Essential:

• Minimum of 2 years’ experience in Supply Chain and/or Logistics position
• Some experience in supervising staff
• Strong computer skills in MS Office, especially MS Excel
• Rigorous, with strong organization skills and attention to detail
• Strong communication skills
• Strong negotiation skills
• Professional level of English
• Ability to work in complex environment and can bear the work load.

Preferred:

• Previous experience working for NGOs an asset, particularly international and/or health related NGOs
• Previous experience with follow up of construction works and WASH related contract
• Fluency in one or more National/regional languages an asset.

Minimum Monthly Basic Salary
NGN 236,585 per Month.