Child Protection Information Management (CPIMS) Assistant at Search For Common Ground’s International

Location: Maiduguri, Borno
Reports to: Deputy Project Manager/ Child Protection Manager.
Direct Reports: The CPIMS Assistant will have no direct reports.  

About the Project

• In the past decade, states in the North East region of Nigeria have faced frequent attacks by Boko Haram militants leading to widespread displacement, violations of national laws, international humanitarian and human rights laws, and a deepening humanitarian crisis. Children, who are the most vulnerable members of society, have suffered the worst impacts as pre-existing problems of access to social protection, education and healthcare increase, new threats emerge, and the systems to protect children fails.
• This project aims to ensure that children verified and separated from CJTF receive a comprehensive child protection package including counselling, psychosocial support and socio-economic reintegration and that their communities understand the importance of their separation and reintegration. Search will work closely with the children, their families and communities, and CJTF to address the psychosocial and economic needs of the children and to influence the attitudes of communities and CJTF so they understand the negative impact of associating with armed groups on children and prevent the CJTF from using children. By increasing the resilience of children associated with CJTF and increasing their employability, this project will facilitate lasting reintegration of these children and amplify positive narratives around their role in communities as productive civilian actors and agents for peace.

Job Description

• The Child Protection Information Management Assistant supports the information management of the “Supporting the Socio-Economic Reintegration of Children Associated with Armed Groups, and other vulnerable children, in North-East Nigeria” project by ensuring records of each individual child’s case are captured on the CPIMS. This includes all stages of the case management process such as registration, initial assessment, case plan, referrals, follow up and review, and case closure.
• The CPIMS Assistant will ensure that data trends and analysis are able to be extracted from the information entered into the system. They will also ensure data is gathered to report in monthly 5Ws, shared with UNICEF. This will ensure high quality information management of target beneficiaries in the project.
• The CPIMS Assistant will also support with broader admin, finance, procurement, and logistics documentation to support the team in implementing project activities in a timely manner. They will also support the Design, Monitoring, Evaluation and Learning Team as required.

Roles and Responsibilities

• Lead on data entry into the Child Protection Information Management System. (CPIMS). Ensure all cases are entered systematically.
• Proactively follow up any discrepancies observed with Case Management Officers and Assistants.
• Develop case coding system for hard copy cases and ensure these are stored in a safe and confidential manner, according to data protection principles.
• Represent Search at external meetings related to information management e.g. monthly CPIMS Task Force meetings.
• Support UNICEF team in preparing administrative/ financial/ logistical documentation including Purchase Requests/ Advance Requests/ Travel Requests as needed.
• Support UNICEF team in drafting training reports following delivery of training per activities outlined in the proposal and work plan.
• Support UNICEF team in drafting weekly and monthly reports.
• Draft meeting minutes as required.
• Support Design, Monitoring, Evaluation and Learning (DMEL) team in tracking and analysing all pre and post tests conducted in the north east.
• Update action plan tracker for UNICEF project in Maiduguri.
• Support in documenting all project data.
• Support in conducting quality assurance (DQA) on a quarterly basis.
• Support in tracking distribution of tickets during participatory theatre performances.
• Perform other functions as may be reasonably assigned by the Deputy Project Manager and Child Protection Manager. 
• As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.

Qualifications
Education:

• University degree or equivalent in Computer Science, Statistics, or other relevant field.

Required Experience:

• At least 2 years experience in information management, database management, and data analysis.
• At least 1 year experience with CPIMS (Child Protection Information Management System).
• Excellent understanding of data protection and confidentiality principles.

Other Relevant Requirements:

• Highly organised with excellent attention to detail.
• Experience working on child protection programmes and knowledge of child protection principles including the best interests of the child.
• Experience working in emergency settings
• Experience working in different communities in Borno State
• Excellent analytical and writing skills.

Desirable:

• Ability to work individually and within a team with limited supervision
• Good analytical, problem solving and project planning skills
• Community oriented and respect for local culture
• Excellent IT skills, particularly with MS Office - Microsoft Word, Excel, Powerpoint
• Strong command of both written and spoken English
• Knowledge of a local language (Hausa, Kanuri) desirable
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Demonstrates a high degree of professionalism/integrity
• Provides good administrative and logistical support to team
• Actively seeks support in addressing difficulties in execution of duties
• Strategic thinking and effective contribution to own work and organisational development
• Sound judgement and decision-making in complex situations
• Strong emotional intelligence including self-awareness
• Leads by example to motivate high performance of others
• Strong commitment to continuous learning.